KareShift vs EveryLife PASS
EveryLife's PASS platform charges per service user — the more clients you support, the more you pay. KareShift charges a flat £69–£349/month regardless of how many service users you have. PASS has GP Connect and NHS integration that KareShift doesn't. The right choice depends on whether you need NHS connectivity or predictable costs.
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EveryLife's PASS is a well-established UK care management platform with strong NHS integration (GP Connect), DSCR compliance, eMAR, a family portal, and AI-powered care planning features. All features are available on every plan — no tier lock-outs. Pricing is per service user, which means costs scale with your client base. KareShift offers flat-tier pricing (£69–£349/month), Xero Payroll integration, custom forms with conditional logic, and multi-country support — but lacks GP Connect and NHS integration. (Sources: everylifetechnologies.com, Aug 2026)
Pricing comparison
Last verified: 28-Aug-2026
✗ indicates not present in publicly accessible documentation at time of verification. Verify directly with each vendor before making a purchasing decision.
EveryLife PASS
Per-service-user pricing — all features on every plan
| Detail | Info |
|---|---|
| Pricing model | Per service user per month |
| Feature tiers | No tiers — all features included on every plan |
| Published pricing | Not on website — contact for quote |
| Free trial | Not publicly documented as of Aug 2026 |
| DSCR compliant | Yes (everylifetechnologies.com, Aug 2026) |
Source: everylifetechnologies.com, Aug 2026. EveryLife does not publish pricing publicly — contact them for a per-service-user quote.
KareShift
Flat-tier pricing — same price regardless of service users
| Plan | Monthly + VAT |
|---|---|
| Starter (up to 5 carers) | £69/mo |
| Growth (up to 20 carers) | £149/mo |
| Scale (50 included, +£7/carer) | £349/mo |
KareShift pricing is flat regardless of service user count. Annual billing saves 20%: Starter £662/yr, Growth £1,430/yr, Scale £3,350/yr.
Per-service-user vs flat-tier: which works for you?
EveryLife's per-service-user model means costs scale with your client base. If you support many clients with a small team, PASS could cost more than KareShift. If you have a large team serving few clients, per-service-user pricing might be cheaper. Without published pricing, you'll need to contact EveryLife for an accurate comparison.
EveryLife PASS does not publish pricing — contact them for a per-service-user quote. KareShift prices exclude VAT (20%). We cannot make specific savings claims without knowing their pricing.
Feature comparison
✗ indicates not present in publicly accessible documentation at time of verification — Aug 2026. Verify directly with each vendor.
| Feature | EveryLife PASS | KareShift |
|---|---|---|
| Pricing model | Per service user (contact for quote) | Per-tier £69–£349/mo + VAT |
| Feature tiers | No tiers — all features on every plan | 3 tiers (features vary by plan) |
| Free trial | Not publicly documented as of Aug 2026 | 90 days (no credit card) |
| GP Connect (NHS) | ✓ GP Connect integration (per the vendor's website, everylifetechnologies.com, Aug 2026) | Not offered (no GP Connect or NHS Spine integration) |
| DSCR compliant | ✓ Digital Social Care Record compliant (per the vendor's website, everylifetechnologies.com, Aug 2026) | Not offered (no DSCR accreditation) |
| CQC compliance | ✓ CQC evidence and reporting | ✓ KLOE evidence tracking |
| eMAR / Medication management | ✓ eMAR built in (everylifetechnologies.com, Aug 2026) | ✓ Full eMAR — orders, rounds, PRN, controlled drugs, MAR chart, allergy alerts, error reports |
| Family portal | ✓ Family portal, relatives see updates (per the vendor's website, everylifetechnologies.com, Aug 2026) | Family update feed: staff post text and photo updates; relatives read them in a private portal (care homes). One-way, not a live care timeline. |
| AI features | ✓ AI care planning assistance (everylifetechnologies.com, Aug 2026) | Voice dictation (speak, not type) |
| Care plans | ✓ Care plan management | ✓ All plans |
| GPS clock-in/out | ✓ Electronic visit monitoring | ✓ GPS + geofencing, plus NFC/QR tag check-in |
| Rostering | ✓ Staff scheduling | ✓ Visual roster + shift offers |
| Custom forms | Not publicly documented as of Aug 2026 | ✓ Growth, Scale and Aged Care plans (conditional logic, PDF export, signature pad) |
| Xero Payroll integration | Not publicly documented as of Aug 2026 | ✓ Direct timesheet sync, employee mapping, earnings rate mapping (Scale and Aged Care plans) |
| Invoicing | Not publicly documented as of Aug 2026 | ✓ Invoicing with credit notes, receipts, PDF export |
| Travel & mileage | Not publicly documented as of Aug 2026 | ✓ Mileage logging at a configurable rate (45p per mile by default) |
| Two-factor authentication | Not publicly documented as of Aug 2026 | ✓ TOTP + trusted devices + admin reset + audit trail |
| In-app messaging | Not publicly documented as of Aug 2026 | ✓ All plans (push notifications) |
| Shift offers | Not publicly documented as of Aug 2026 | ✓ Broadcast to available carers |
| NLW tracking | Not publicly documented as of Aug 2026 | ✓ Pay band management |
| Residential care | ✓ Residential and domiciliary | ✓ Full residential module |
| Countries supported | UK only (as of Aug 2026) | AU, NZ, UK, CA — country-specific compliance, payroll, pricing |
| Data location | UK (everylifetechnologies.com, Aug 2026) | AWS Sydney, Australia (all KareShift data is hosted there; see the privacy policy) |
Honest assessment
Where EveryLife PASS is stronger
- GP Connect integration — pull GP data directly into care records (NHS connectivity; per the vendor's website, Aug 2026)
- DSCR compliant — certified for the Digital Social Care Record programme (per the vendor's website, Aug 2026)
- Family portal — relatives see real-time updates on care delivered (per the vendor's website, Aug 2026)
- AI care planning assistance — AI-powered tools for care plan creation
- All features on every plan — no feature lock-outs at lower pricing tiers
- UK-only focus — built specifically for the UK regulatory environment
- Data hosted in the UK (closer to compliance requirements)
- Both residential and domiciliary care on one platform
- Established UK presence with care home and domiciliary clients
Where KareShift is stronger
- Flat-tier pricing — costs don't scale with your service user count
- 90-day free trial — evaluate fully before committing
- Custom forms with conditional logic, PDF export, and signature pad on Growth, Scale and Aged Care plans
- Xero Payroll integration (Scale and Aged Care plans) — direct timesheet sync, employee mapping, earnings rate mapping
- Travel & mileage logging at a configurable rate (45p per mile by default)
- Invoicing engine with credit notes, receipts, and PDF export
- Multi-country payroll export (AU/NZ/GB/CA with country-specific fields) on the Scale and Aged Care plans
- Two-factor authentication (TOTP + trusted devices + admin reset + audit trail)
- In-app messaging with push notifications on all plans
- Shift Offers — broadcast open shifts, carers accept from their phone
- Open Shift Board — post unfilled visits, eligible carers self-claim
- Structured care plans + service user goals & outcome tracking
- Cancellation policy automation — calculates the fee for late cancels / no-shows and adds it to the invoice
- Visit confirmation — GPS + clock evidence and anomaly flags on every visit
- Carer availability self-service — carers update their own availability
- NLW pay band management built in
- Voice dictation for care notes — carers speak, not type
- Published pricing on website — no sales call needed
- 4 countries supported (AU, NZ, UK, CA) — not UK-only
Signs it's time to switch
- Your software bill grows every time you take on a new service user — you want predictable costs
- You need custom forms with conditional logic and digital signatures (not just standard templates)
- You want Xero Payroll integration with direct timesheet sync
- You want mileage logging at a configurable rate (45p per mile by default), built in rather than an add-on
- You don't need GP Connect or NHS integration
- You want shift offers and carer availability self-service built in
- No publicly documented free trial for PASS — 90 days gives you proper evaluation time
When to stay with EveryLife PASS
You need GP Connect
PASS integrates with GP Connect to pull patient data directly from NHS GP records into your care system. If your service model relies on NHS data connectivity, this is a genuine requirement that KareShift doesn't meet today.
DSCR certification matters
If your commissioners or Local Authority contracts require DSCR-certified software, PASS has this certification. Check whether your specific contracts mandate DSCR compliance before deciding.
Family portal is essential
PASS includes a family portal where relatives receive updates on care delivered. If family visibility is a core selling point for your agency, PASS has this built in today.
Frequently asked questions
No. KareShift does not offer GP Connect or NHS systems integration. If your service model requires pulling GP data into care records, EveryLife PASS is a better fit for that specific need. KareShift focuses on operational tools — rostering, eMAR, custom forms, payroll integration — rather than NHS connectivity.
EveryLife charges per service user — the more clients you support, the higher the bill. KareShift charges per worker tier — £69/mo for up to 5 carers, £149/mo for up to 20, £349/mo for up to 50 (+£7 per extra carer). If you support many service users with a small team, flat pricing saves more. If you have few service users but many workers, per-service-user might be cheaper. Contact EveryLife for their current per-service-user rates to compare directly.
KareShift does not hold DSCR accreditation and does not offer it. EveryLife PASS is DSCR certified (per the vendor's website, Aug 2026). If your Local Authority contracts require DSCR-certified software, verify your specific requirements before switching. KareShift supports CQC compliance tracking with KLOE evidence mapping.
Both platforms offer eMAR for medication management. KareShift's eMAR includes medication orders, administration rounds, PRN protocols, controlled drug tracking, MAR charts, allergy alerts, and error reporting. EveryLife's eMAR is described as built-in medication management on their website. For a detailed feature comparison, contact EveryLife for a demo alongside KareShift's 90-day trial.
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