See KareShift for UK care providers
Real screenshots from live demo accounts. No signup needed — browse every feature below.
Home Care — Registered Manager View
Managing your domiciliary care team — rota, compliance, service users, CQC readiness.
Dashboard
Daily overview — rota coverage, compliance alerts, carer stats, operational status.
Cancellation Policy
Claim Approval
Claim Approval (Mobile)
Visit Confirmation
Visit Confirmation (Mobile)
DBS Compliance (Mobile)
Worker Compliance (Mobile)
Rota Management
Weekly rota with UK shift presets (Early, Late, Night, Waking Night). Drag-and-drop scheduling.
UK Shift Presets
Pre-configured shift patterns for UK care — Early (07:00–14:30), Late, Night, Waking Night.
Rota Calendar
Visual calendar view — weekly rota at a glance.
Carers
Your full team — DBS status, Care Certificate, availability, hours this week.
Carer Compliance
Document tracking — DBS, Care Certificate, right to work, first aid, expiry alerts.
Service Users
All service users with NHS Number, funding type (LA, Self-funded, NHS CHC), and care status.
Service User Detail
Full service user profile — NHS Number, funding, care status, NOK.
Service User Detail (GB)
Full profile — NHS Number, funding type, care needs, NOK, GP details.
CQC Dashboard
Overview of CQC readiness — inspection history, evidence portfolio, KLOE scores.
CQC Inspections
Record inspection outcomes, track ratings across all five KLOE categories over time.
CQC KLOE Summary
Evidence count per KLOE category — identify gaps before your next inspection.
Timesheets
Auto-generated from GPS clock-in. Approve, export to payroll, track hours and costs.
Leave Management
Annual leave, SSP, dependant leave — approve/reject with rota impact visibility.
Pay Allowances
Uniform, mileage, on-call — auto-calculated per shift.
Mileage Overview
All workers' travel mileage grouped by carer. Distance in miles, HMRC 45p rate applied, export-ready.
Allowances & Mileage
Combined view of all pay allowances and mileage claims. HMRC-compliant rates, payroll-ready totals.
Availability Calendar
Carers set weekly availability. Conflict warnings shown when rostering against unavailable times.
Kiosk Mode
Shared tablet at the care home door. Workers tap name, enter 4-digit PIN, clock in. No password needed.
Dark Mode
Night shift friendly. Auto-detects OS preference or toggle manually. Easy on the eyes at 3am.
Safeguarding & Incidents
Record, classify, and track incidents. Safeguarding-aware with deadline monitoring.
Safeguarding Detail
Detailed incident view with safeguarding classification and CQC reporting deadlines.
Care Notes
Visit notes linked to service users. Searchable, timestamped, CQC audit-ready.
Analytics
Staffing metrics, compliance health, shift fill rates — data-driven management.
Team Messaging
Secure 1:1 and group messaging. File sharing, read receipts. Replace WhatsApp.
Custom Forms
Build forms for any purpose — care plans, risk assessments, daily logs.
Reports & Exports
Payroll export, compliance reports, staffing metrics — CSV, Excel, or PDF.
Bulk Import
Upload carers, service users, or shifts via CSV.
Feedback Overview
All your submissions in one place — sorted by status.
Feedback Detail
Conversation thread with admin responses and unread indicators.
Feedback History
All submitted feedback with response tracking.
Feedback Widget
Submit bugs, feature requests, or questions from any page.
Quick Feedback
Floating widget — report issues or suggest features without leaving the page.
Settings
Organisation details, billing, subscription, timezone, CQC Location ID.
Bank Holidays
Bank holidays pre-loaded. Add custom holidays for enhanced pay rates.
Enhanced Pay Rates
Configure bank holiday, weekend, and unsocial hours multipliers. Override National Living Wage defaults per org.
Holiday Self-Service
Toggle bank holidays Active or Excluded. Excluded days won't trigger enhanced pay — ideal for orgs with different observance patterns.
Billing (GBP)
Subscription management in GBP. View plan, invoices, upgrade/downgrade.
Help Centre
Searchable help articles, video guides, and live chat support.
Xero Payroll Integration
Direct connection to Xero Payroll. Push approved timesheets — no manual CSV export needed.
Employee & Rate Mapping
Map workers to Xero employees. Map pay components to Xero earnings rates.
Timesheet Sync
Push timesheets in batches. Preview before syncing. Full sync history with per-item status.
Template Import
Import rota templates from CSV. Map columns, validate, and apply.
Service User List
All service users with funding type, visit schedule, and status.
Service User Admission
Structured admission form — NHS Number, GP, NOK, funding type.
Budget Tracking
Personal budgets with real-time spend tracking.
Claims Export
Generate local authority invoicing batches. Validation and download.
Route View
Daily route planning with travel estimates and gap alerts.
Service Types
Configure visit types, rates, and local authority codes.
📱 Mobile Experience
Dashboard (Mobile)
Same powerful dashboard, optimised for your phone. Check coverage and alerts on the go.
Rota (Mobile)
View and manage shifts from your phone. Swipe through days, tap for details.
UK Shifts (Mobile)
Shift presets view on mobile — quick access to Early, Late, Night patterns.
Rota Calendar (Mobile)
Visual calendar view optimised for small screens.
Carers (Mobile)
Full team list on mobile — compliance status and hours at a glance.
Service Users (Mobile)
Browse service users, check funding status on the go.
Service User Detail (Mobile)
Full profile on mobile — NHS Number, NOK, funding at a glance.
CQC Dashboard (Mobile)
CQC readiness overview, optimised for phone screens.
CQC Inspections (Mobile)
Inspection history and ratings on mobile.
KLOE Summary (Mobile)
Evidence gaps per KLOE category on mobile.
Timesheets (Mobile)
Approve hours on the go. Tap to review, swipe to approve.
Leave (Mobile)
Approve or reject leave requests from your phone.
Allowances (Mobile)
View and manage pay allowances on mobile.
Mileage Overview (Mobile)
Travel mileage summary on your phone. Worker totals and distances at a glance.
Allowances & Mileage (Mobile)
Combined allowances and mileage overview on your phone.
Incidents (Mobile)
Log and review incidents from anywhere. Safeguarding alerts on the go.
Care Notes (Mobile)
Write and review visit notes on your phone.
Analytics (Mobile)
Key metrics at a glance on mobile.
Messages (Mobile)
Team messaging on the go — quick replies and notifications.
Custom Forms (Mobile)
Fill out care plans, risk assessments on your phone.
Reports (Mobile)
Generate and download reports from mobile.
Import (Mobile)
Bulk import view on mobile.
Feedback (Mobile)
Submit and track feedback from your phone.
Settings (Mobile)
Organisation settings on mobile.
Bank Holidays (Mobile)
View and manage bank holidays on mobile.
Enhanced Pay (Mobile)
View and adjust enhanced pay multipliers on your phone.
Holiday Self-Service (Mobile)
Toggle bank holidays on mobile.
Help Centre (Mobile)
Search help articles on your phone.
Xero Connection (Mobile)
Check Xero connection status from your phone.
Xero Mapping (Mobile)
Employee and rate mapping on mobile.
Xero Sync (Mobile)
Timesheet sync history on your phone.
Template Import (Mobile)
Rota template import on mobile.
Service Users (Mobile)
Service user list on mobile — status and funding at a glance.
Admission (Mobile)
Complete admission forms on your phone.
Budgets (Mobile)
Track personal budgets and spend on mobile.
Claims (Mobile)
Review and manage invoicing batches on the go.
Route View (Mobile)
Daily routes on mobile — see travel times and next visit.
Service Types (Mobile)
Manage visit types and rates on mobile.
Home Care — Care Worker View
What your carers see on their phone — rota, clock-in, timesheets, messaging.
Worker Dashboard
Today's visits, upcoming shifts, quick clock-in. Designed for mobile-first use.
Open Shift Board
Open Shift Board (Mobile)
My Rota
This week's shifts with service user details, addresses, and care notes.
My Timesheets
View submitted hours, pending approvals, and payment history.
Messages
Stay in touch with the office. Secure, auditable, no personal phone needed.
Request Leave
Submit leave requests, view balance, track approval status.
Carer Onboarding
Guided onboarding — profile, DBS upload, Care Certificate, emergency contacts.
📱 Mobile Experience
Dashboard (Mobile)
Today's visits and clock-in on your phone.
My Rota (Mobile)
Swipe through your week's shifts on mobile.
Timesheets (Mobile)
View hours and approvals on your phone.
Messages (Mobile)
Quick messaging from your phone — stay connected with the team.
Leave (Mobile)
Request leave and check balance on the go.
Onboarding (Mobile)
Complete your onboarding from your phone — upload documents, set availability.
Residential Care — Home Manager View
Facility management, residents, clinical observations, CQC readiness — for care homes.
Dashboard
Facility overview — occupancy, staffing, compliance score, operational alerts.
Cancellation Policy
Resident Detail (Mobile)
Claim Approval
Claim Approval (Mobile)
Visit Confirmation
Visit Confirmation (Mobile)
DBS Compliance (Mobile)
Worker Compliance (Mobile)
Facility
Wings, floors, rooms, bed counts. Visual layout of your care home.
Residents
Resident profiles with NHS Number, next of kin, room assignment, care status.
Resident Detail
Full resident profile — NHS Number, room, care plan, NOK, clinical history.
Rota (Room-Based)
Assign carers to room ranges per shift. 24/7 coverage with AM/PM/Night patterns.
Rota Calendar
Visual calendar view — weekly rota at a glance.
UK Shift Presets
Early, Late, Night, Waking Night — pre-configured for UK care.
Clinical Observations
Blood pressure, temperature, heart rate, weight, blood sugar — with trends and alerts.
ADL Charting
Activities of daily living — task lists from care plans. Complete/refused/unable.
Shift Handovers
Structured end-of-shift handover notes. Flag residents with concerns for incoming staff.
Restrictive Practices
Log and track DoLS, restraint events. CQC notification compliance.
eMAR — Medication Orders
Full medication management — orders, PRN, controlled drugs. Real-time compliance with missed dose alerts.
Controlled Drug Register
Schedule 2 register — opening balance, receipts, administrations, witness signatures, disposal records.
Medication Error Reports
Track and analyse medication errors — type, severity, root cause analysis. CQC-reportable flagging.
Report Medication Error
Structured error reporting — wrong dose, wrong time, omission. Immediate and corrective actions.
Medication Reviews
Track overdue medication reviews. Quarterly scheduling, GP/pharmacist sign-off.
Medication Rounds
Room-by-room medication checklist. Care workers administer from their phone.
Open Shift Board
Open Shift Board (Mobile)
CQC Dashboard
Overview of CQC readiness — inspection history, evidence portfolio, KLOE scores.
CQC Inspections
Track inspection history and KLOE ratings. Build your evidence portfolio.
KLOE Evidence
Safe, Effective, Caring, Responsive, Well-Led — evidence counts and gap analysis.
Carers
Full team management — DBS, training, availability, employment details.
Carer Compliance
Document tracking — DBS, Care Certificate, right to work, first aid, expiry alerts.
Timesheets
Auto-generated from clock-in. Approve, export to payroll, track hours and costs.
Leave Management
Annual leave, SSP, dependant leave — approve/reject with rota impact visibility.
Mileage Overview
Staff travel mileage grouped by carer. Distance in miles, HMRC 45p rate applied, export-ready.
Safeguarding & Incidents
Record, classify, and track incidents. Safeguarding-aware with CQC notification deadlines.
Safeguarding Detail
Detailed incident view with safeguarding classification and CQC reporting deadlines.
Care Notes
Shift notes linked to residents. Searchable, timestamped, CQC audit-ready.
Analytics
Staffing metrics, compliance health, shift fill rates — data-driven management.
Team Messaging
Handover channels, incident follow-up, shift swap discussions — all auditable.
Custom Forms
Build forms for any purpose — care plans, risk assessments, daily logs.
Reports & Exports
Payroll export, compliance reports, staffing metrics — CSV, Excel, or PDF.
Bulk Import
Upload carers, residents, or shifts via CSV.
Feedback Overview
All your submissions in one place — sorted by status.
Feedback Detail
Conversation thread with admin responses and unread indicators.
Feedback History
All submitted feedback with response tracking.
Feedback Widget
Submit bugs, feature requests, or questions from any page.
Quick Feedback
Floating widget — report issues or suggest features without leaving the page.
Settings
Organisation details, billing, subscription, timezone, CQC Location ID.
Bank Holidays
Bank holidays pre-loaded. Add custom holidays for enhanced pay rates.
Enhanced Pay Rates
Bank holiday, weekend, and night shift multipliers. Customise per care home.
Billing (GBP)
Subscription management in GBP. View plan, invoices, upgrade/downgrade.
Help Centre
Searchable help articles, video guides, and live chat support.
📱 Mobile Experience
Dashboard (Mobile)
Facility overview on your phone — occupancy and alerts at a glance.
Facility (Mobile)
Wings and room layout on mobile.
Residents (Mobile)
Browse residents, check room and care status on the go.
Rota (Mobile)
Room-based shifts on mobile — swipe through the week.
Rota Calendar (Mobile)
Visual calendar view optimised for small screens.
UK Shifts (Mobile)
Shift presets view on mobile.
Clinical Observations (Mobile)
Record vitals at the bedside from your phone.
ADL Charting (Mobile)
Tick off ADL tasks on your phone — complete, refused, unable.
Handovers (Mobile)
Review and submit handovers on mobile.
Restrictive Practices (Mobile)
Log DoLS and restraint events from your phone.
CQC Dashboard (Mobile)
CQC readiness overview on your phone.
CQC Inspections (Mobile)
Inspection history on mobile.
KLOE Summary (Mobile)
Evidence gaps per category on mobile.
Carers (Mobile)
Team list on mobile — DBS status and availability.
Timesheets (Mobile)
Approve hours on the go.
Leave (Mobile)
Approve or reject leave requests from your phone.
Mileage Overview (Mobile)
Staff travel mileage on your phone. Worker totals and distances at a glance.
Incidents (Mobile)
Log and review incidents from anywhere.
Care Notes (Mobile)
Write and review notes on your phone.
Analytics (Mobile)
Key metrics at a glance on mobile.
Messages (Mobile)
Team messaging on the go.
Custom Forms (Mobile)
Fill out forms on your phone.
Reports (Mobile)
Generate reports from mobile.
Import (Mobile)
Bulk import view on mobile.
Feedback (Mobile)
Submit and track feedback from your phone.
Settings (Mobile)
Organisation settings on mobile.
Bank Holidays (Mobile)
View and manage bank holidays on mobile.
Enhanced Pay (Mobile)
Pay rate configuration on your phone.
Holiday Self-Service
Toggle bank holidays Active or Excluded per care home.
Holiday Self-Service (Mobile)
Toggle on mobile.
Help Centre (Mobile)
Search help articles on your phone.
eMAR (Mobile)
Medication orders and administration status on your phone.
Controlled Drugs (Mobile)
CD register on mobile — chain of custody and balance checks.
Error Reports (Mobile)
View medication error reports on your phone.
Report Error (Mobile)
Submit error reports from the floor.
Medication Reviews (Mobile)
Track overdue reviews on your phone.
Medication Rounds (Mobile)
Workers administer medications from their phone.
Template Import
Import rota templates from CSV.
Template Import (Mobile)
Rota template import on mobile.
Residential Care — Care Worker View
What care home staff see — shifts, clinical charting, handovers.
Worker Dashboard
Today's shift, assigned rooms, clock-in status, handover reminders.
My Shifts
This week's schedule with room assignments and shift times.
My Timesheets
View submitted hours, pending approvals, and payment history.
Messages
Contact coordinators, discuss resident care, share shift updates securely.
Request Leave
Submit leave requests, view balance, track approval status.
Carer Onboarding
Guided onboarding — profile, DBS upload, Care Certificate, emergency contacts.
Record Observations
Log vitals at the bedside — BP, temp, heart rate. Alerts for out-of-range values.
Submit Handover
End-of-shift handover — flag residents, summarise concerns for incoming staff.
📱 Mobile Experience
Dashboard (Mobile)
Today's shift and room assignments on your phone.
My Shifts (Mobile)
Swipe through your week's shifts on mobile.
Timesheets (Mobile)
View hours and approvals on your phone.
Messages (Mobile)
Quick messaging from your phone.
Leave (Mobile)
Request leave and check balance on the go.
Onboarding (Mobile)
Complete your onboarding from your phone.
Observations (Mobile)
Record vitals at the bedside from your phone.
Handover (Mobile)
Submit end-of-shift handovers on mobile.
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