Care management software built for New Zealand disability and aged care providers

Whaikaha-ready from day one. Manage your roster, track worker compliance, clock-in with GPS, and keep client records — all in one affordable platform built for disability support coordinators and aged care managers.

Start Free Trial — 90 Days Free View Pricing

No credit card required · No lock-in · Cancel anytime

🇳🇿 Built for NZ care providers
🛡️ Whaikaha compliance tracking
💰 Predictable pricing, no per-user fees
🔒 NZ Privacy Act 2020 compliant
KareShift dashboard — care management for New Zealand providers

Choose your sector

KareShift adapts to your care setting — purpose-built features and pricing for each.

🧑‍🦽

Disability & Community Support

Whaikaha compliance, rostering, GPS clock-in, Pay Equity tracking, and progress notes for providers supporting clients in the community or SIL settings.

  • Starter from NZ$59/month + GST
  • Up to 5, 20, or 50 workers per tier
  • 90-day free trial
Explore Disability Support →
🏥

Residential Aged Care

ADL charting, care plans, clinical observations, Ngā Paerewa-aligned compliance tracking, and facility management for NZ residential aged care facilities.

  • From NZ$299/month + GST (annual)
  • Up to 30 beds, unlimited workers
  • 90-day free trial
Explore Aged Care →

Core features across both sectors

Shared capabilities included on every plan, regardless of care setting.

🛡️

Whaikaha Compliance Tracking

Track worker certifications, monitor compliance obligations, and maintain audit-ready records that meet Whaikaha and Ministry of Health expectations.

📅

Roster Management

Drag-and-drop scheduling with NZ shift presets. Conflict detection, availability management, and shift swaps built for community and residential support.

📍

GPS Clock-In/Out

Support workers clock in from their phone with GPS verification. Automatic timesheet generation ready for payroll. No paper rounds, no disputes.

👥

Client Records

Digital care records for every client. NHI number, funding type (Whaikaha, MoH, NASC, self-funded), support plans, and progress notes in one place.

💵

Pay Equity & MECA Tracking

Pay band management aligned to the Care and Support Workers Settlement (Pay Equity). Track hourly rates, overtime, and holiday pay in NZD.

📋

Worker Compliance

Police check tracking, NZ registration verification, first aid and mandatory training expiry alerts. Block non-compliant rostering automatically.

🎤

Voice Dictation

Support workers speak their care notes between visits — no typing on a phone. Tap the mic, talk, done. Saves 5 minutes per visit.

Everything you need to run your care business

Core features on every plan. Advanced features (leave management, incident reporting, funding) on Growth and above.

📱

Mobile-First

Support workers manage everything from their phone — clock in, log notes, view roster. Works in the browser, no app download needed.

💬

In-App Messaging

Secure messaging with read receipts, group conversations, file sharing, and push notifications. Replace scattered WhatsApp groups with something compliant.

📊

Analytics Dashboard

Shift fill rates, worker utilisation, compliance health, and business performance at a glance. Make data-driven decisions.

📤

Export Everything

Payroll-ready CSV, styled Excel, and branded PDF exports. One click to get data into your payroll system.

📋

Custom Forms

Build custom checklists, assessments, and incident forms. Attach to shifts. Workers complete on mobile. PDF export for records and audits.

📣

Shift Offers

Broadcast open shifts to available workers. They accept or decline from their phone. Fill vacancies in minutes, not hours of phone calls.

📍

Geofence Verification

Verify workers are at the right location when they clock in. Automatic alerts on geofence violations. Objective attendance evidence for funder audits.

🚗

Travel & Mileage

Workers log travel between clients. Mileage rates applied automatically. Export for reimbursement or funding claiming.

🔁

Recurring Shifts

Set up a shift once, repeat it weekly, fortnightly, or monthly. Build your roster in seconds, not hours.

🤖

Smart Worker Suggestions

When creating a shift, KareShift ranks available workers by history, compliance, and availability — so you always pick the best match.

🗓️

Worker Availability

Workers set and update their own availability from their phone. Coordinators see real-time availability when building the roster — no more back-and-forth texts.

🧑‍💼

Worker Self-Onboarding

Invite a worker — they complete their own profile, upload compliance docs, and set availability. No admin data entry needed.

📥

Bulk Data Import

Import workers, clients, and records from CSV or Excel. KareShift validates every record — you review and approve before saving.

🔄

Multi-Role Support

Owners and admins who also do shifts can switch roles instantly. One account, two views — no separate login needed.

🏖️

Leave Management

Workers request leave, managers approve. Automatically reflected in the roster — no double-handling or manual gap-filling.

📝

Progress Notes & Incidents

Workers log care notes and incidents from their phone after each visit. Managers review and approve in one click. Full audit trail for Whaikaha and funder audits.

🗓️

Client Schedule Coverage

See which hours are covered for each client and spot gaps before they become missed visits. Never leave a client unsupported.

🔔

Shift Notifications & Reminders

Workers are notified when shifts are assigned, changed, or cancelled. Automatic reminders 2 hours before each shift reduce no-shows.

Purpose-built pricing for care providers

Two models for two types of care — both designed for how care businesses actually grow.

✓ 90-day free trial ✓ No credit card required ✓ No setup fees, no exit fees ✓ Cancel anytime

Disability & Community Care

Per-tier pricing — supporting clients in the community or their home

Starter

NZ$59/month + GST

NZ$566/year + GST — save 20%

Solo operators & micro providers

  • Up to 5 workers
  • Unlimited clients
  • Rostering & timesheets
  • GPS clock-in/out
  • Worker compliance tracking
  • Email support
Start Free Trial
Most Popular

Growth

NZ$119/month + GST

NZ$1,142/year + GST — save 20%

Growing providers scaling their team

  • Up to 20 workers
  • Unlimited clients
  • Everything in Starter, plus:
  • Funding tracking
  • Progress notes & incidents
  • Leave management
  • Shift swap & cancellations
  • Analytics dashboard
Start Free Trial

Scale

NZ$299/month + GST

NZ$2,870/year + GST — save 20%

Established providers with large teams

  • 50 workers included (+NZ$6/worker after)
  • Unlimited clients
  • Everything in Growth, plus:
  • Payroll-ready export (CSV/Excel/PDF)
  • Full audit trail (7-year retention)
  • Data export on request
Start Free Trial

Aged Care (Residential)

Per-bed pricing — aged care facility with residents on-site

Monthly billing

NZ$359/month + GST

Up to 30 beds included · +NZ$11/bed/mo above 30

  • Up to 30 beds included
  • Unlimited workers (no per-user fees)
  • All features included
  • ADL charting, care plans, clinical obs
  • Whaikaha-aligned compliance tracking
  • Incident reporting & safeguarding records
  • 10-year data retention
Start Free Trial
Best Value

Annual billing

NZ$299/month + GST

NZ$3,588/year + GST — save 17%

Up to 30 beds included · +NZ$8/bed/mo above 30

  • Up to 30 beds included
  • Unlimited workers (no per-user fees)
  • All features included
  • ADL charting, care plans, clinical obs
  • Whaikaha-aligned compliance tracking
  • Incident reporting & safeguarding records
  • 10-year data retention
Start Free Trial

All prices shown exclude GST. GST (15%) will be applied at checkout. No setup fees, no exit fees — what you see is what you pay.

Get started in minutes

1

Sign up free

Create your account in under 2 minutes. No credit card, no commitments.

2

Add your team

Invite your support workers. They self-onboard — upload certifications, set availability, complete their profile.

3

Build your roster

Drag-and-drop scheduling with NZ shift presets. Assign workers to clients instantly.

4

Go live

Workers clock in from their phone. You track compliance, hours, and care delivery in real time.

Data, security & compliance

Your questions about how we handle New Zealand care data.

Your data is stored in AWS Sydney (ap-southeast-2), Australia — the closest region to New Zealand. All data transfers are protected and processed in accordance with the New Zealand Privacy Act 2020.

Yes. We comply with the New Zealand Privacy Act 2020. We collect and process personal information only to provide the service, support access and correction requests, and maintain appropriate security safeguards. We do not sell or share data with third parties except where required to provide the service.

Yes. All data is encrypted at rest (AES-256) and in transit (TLS 1.2+). Passwords are hashed using bcrypt. Access to production systems is restricted, logged, and audited.

Client records, timesheets, and audit logs are retained for up to 7 years to meet Whaikaha and Ministry of Health record-keeping expectations. Account information is retained for the duration of the account plus 30 days. You can export all your data at any time.

Yes. All records (worker details, client records, timesheets, compliance documents) can be exported as CSV, Excel, or PDF at any time. The full audit trail is retained for 7 years and is available on demand.

Cancellation takes effect at the end of your current billing period. Your data remains in read-only mode for 30 days so you can export everything. After that, the account is suspended. We retain archived records for up to 7 years where required for regulatory compliance.

Ready to simplify your care business?

Start your free 90-day trial today — community care or aged care residential.

Start Free Trial — No Credit Card

Questions? Email hello@kareshift.com — we reply within 24 hours.