From rostering to Whaikaha compliance and funding tracking — one platform, no spreadsheets.
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Smart Rostering
Drag-and-drop scheduling with availability checks, conflict detection, and NZ shift presets. Community, SIL, and day programme scheduling — all in one view.
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GPS Clock-In/Out
Workers clock in from their phone at the client's address. GPS timestamp proves they were there. Automatic timesheet generation — no re-keying into payroll. Works offline in rural areas.
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Whaikaha Compliance Tracking
Track police vets, NZCHW qualifications, first aid, and mandatory training. Alerts before documents expire. Block non-compliant rostering. Always audit-ready for Whaikaha reviews.
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Pay Equity & MECA Tracking
Pay band management aligned to the Care and Support Workers Pay Equity settlement. Track qualification levels, service recognition history, and correct band placement per worker.
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Client Records
Digital care records for every client. NHI number, funding type (Whaikaha, MoH, NASC, EIF, self-funded), support plans, goals, and progress notes in one place.
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Funding & Hours Tracking
Track NASC-allocated hours vs delivered hours per client. Know when a client is approaching their funded allocation — before you over-deliver and create recovery risk.
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Progress Notes & Incidents
Workers log care notes and incidents from their phone after each visit. Managers review and approve in one click. Full audit trail for Whaikaha and funder audits.
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SIL & Group Homes
Manage Supported Independent Living sites — allocate clients to group homes, track worker-to-client ratios, and roster 24/7 coverage across multiple houses.
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In-App Messaging
Message workers directly, broadcast to teams, share attachments. Push notifications keep everyone in the loop. Replace WhatsApp groups with something Privacy Act-compliant.
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Custom Forms
Build custom checklists, assessments, and incident forms. Attach to shifts. Workers complete on mobile. PDF export for records and Whaikaha audit evidence.
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Shift Offers
Broadcast open shifts to available workers. They accept or decline from their phone. Fill vacancies in minutes — no phone calls or text chains.
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Geofence Verification
Verify workers are at the right address when they clock in. Alerts on violations. Objective attendance evidence for Whaikaha service delivery audits.
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Recurring Shifts
Set up a regular support session once, repeat weekly, fortnightly, or monthly. Build a full roster in seconds. Maintain continuity of support for clients.
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Smart Worker Suggestions
When creating a shift, KareShift ranks available workers by relationship history, compliance, and availability — so you always assign the best match for that client.
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Worker Availability
Workers set and update their own availability from their phone. Coordinators see real-time availability when building the roster — no more back-and-forth texts.
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Client Schedule Coverage
See which hours are covered for each client and spot gaps before they become missed visits. Never leave a client without their scheduled support.
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Leave Management
Workers request leave, managers approve. Automatically reflected in the roster — no double-handling. NZ Holiday Act leave types supported.
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Worker Self-Onboarding
Invite a worker — they complete their own profile, upload police vet and qualification certificates, and set their availability. No admin data entry needed.
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Analytics Dashboard
Shift fill rates, worker utilisation, compliance health, and service delivery metrics — at a glance. Know how your organisation is performing week to week.
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Shift Notifications & Reminders
Workers notified when shifts are assigned, changed, or cancelled. Automatic reminders 2 hours before each visit reduce no-shows.
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Export Everything
Payroll-ready CSV, styled Excel, and PDF exports. Service delivery data for funder reports. One click to get data out.
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Bulk Data Import
Import workers, clients, and records from CSV or Excel. KareShift validates every record — you review and approve before saving.
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Voice Dictation
Workers speak their care notes between visits — no typing on a phone. Tap the mic, talk naturally, notes are saved. Works on Chrome and Edge.
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Multi-Role Support
Coordinators who also do support shifts can switch roles instantly. One account, two views — no separate login needed.
