See KareShift for New Zealand care providers
Real screenshots from live demo accounts. No signup needed — browse every feature below.
Disability & Community Care — Coordinator View
Managing your support worker team — roster, compliance, client records, and Whaikaha readiness.
Dashboard
Daily overview — roster coverage, compliance alerts, worker stats, operational status.
Roster Management
Weekly roster with NZ shift presets. Drag-and-drop scheduling for community and SIL support.
Support Workers
Your full team — police check status, first aid, availability, hours this week.
Worker Compliance
Document tracking — police check, first aid, training records, expiry alerts.
Clients
All clients with NHI number, funding type (Whaikaha, NASC, self-funded), and support status.
Client Detail
Full client profile — NHI number, funding, support goals, NOK.
Timesheets
Auto-generated from GPS clock-in. Approve, export to payroll, track hours and costs.
Leave Management
Annual leave, sick leave, bereavement — approve/reject with roster impact visibility.
Incidents & Safeguarding
Record, classify, and track incidents. Meets MoH and Whaikaha incident reporting expectations.
Support Notes
Visit notes linked to clients. Searchable, timestamped, audit-ready.
Analytics
Staffing metrics, compliance health, shift fill rates — data-driven management.
Team Messaging
Secure 1:1 and group messaging. File sharing, read receipts.
Settings & Billing
Organisation details, billing in NZD, subscription management, timezone (Pacific/Auckland).
Public Holidays
NZ public holidays pre-loaded. Add custom holidays that trigger penalty rates on shifts.
Penalty Rates
Weekend, public holiday, and overtime multipliers. Customise per org or use MECA defaults.
Holiday Self-Service
Toggle public holidays Active or Excluded — excluded days won't trigger penalty rates.
Reports & Export
Payroll-ready CSV, branded PDF, and Excel exports. Timesheet summaries and compliance reports.
Xero Payroll Integration
Direct connection to Xero Payroll. Push approved timesheets with decomposed earnings lines — no manual CSV export needed.
Employee & Rate Mapping
Map workers to Xero employees. Map pay components (overtime, penalties, allowances) to Xero earnings rates.
Timesheet Sync
Push timesheets in batches. Preview before syncing. Full sync history with per-item status.
Custom Forms
Build checklists and assessments. Attach to shifts. Workers complete on-site.
Allowances
Mileage, travel time, broken shift allowances — tracked and exported for payroll.
Mileage Overview
Worker travel totals, distances, and reimbursement summaries.
Feedback
In-app feedback system. Report bugs, request features, track responses.
Feedback Widget
Quick-access feedback widget from any page.
Feedback List
All submitted feedback — track status and responses.
Feedback Detail
Individual feedback thread with replies and status updates.
Submit Feedback
Filled feedback form — category, subject, description.
Help Centre
Searchable knowledge base, video guides, and quick-start tutorials.
Roster Calendar
Visual calendar view — see the full week at a glance with colour-coded shifts.
Bulk Import
Import workers and clients from CSV or Excel. Validation before save.
📱 Mobile Experience
Dashboard (Mobile)
Same powerful dashboard, optimised for your phone.
Roster (Mobile)
View and manage shifts from your phone.
Workers (Mobile)
Full team list on mobile — compliance status at a glance.
Clients (Mobile)
Browse clients, check funding status on the go.
Timesheets (Mobile)
Approve hours on the go. Tap to review.
Messages (Mobile)
Team messaging on the go — quick replies and notifications.
Leave (Mobile)
Approve leave requests on mobile.
Incidents (Mobile)
Record and review incidents on your phone.
Analytics (Mobile)
Staffing metrics and compliance on mobile.
Settings (Mobile)
Manage organisation settings from your phone.
Holidays (Mobile)
View and manage public holidays on mobile.
Penalty Rates (Mobile)
Penalty rate configuration on your phone.
Reports (Mobile)
Generate and view reports from your phone.
Forms (Mobile)
View custom forms on mobile.
Roster Calendar (Mobile)
Visual calendar view on your phone.
Import (Mobile)
Bulk import on mobile.
Support Notes (Mobile)
Log visit notes from your phone.
Geofence Violations (Mobile)
Review clock-in violations on mobile.
Allowances (Mobile)
Mileage and allowances on mobile.
Mileage (Mobile)
Travel totals on your phone.
Feedback (Mobile)
In-app feedback on mobile.
Help (Mobile)
Knowledge base on mobile.
Client Detail (Mobile)
Full client profile on your phone.
Holiday Exclusion (Mobile)
Toggle holidays on mobile.
Support Worker View
What your support workers see — roster, clock-in, notes, messaging.
Worker Dashboard
Today's shifts, upcoming roster, clock-in status, and notifications.
GPS Clock-In
One tap to clock in. GPS verified. Timesheet auto-generated.
Support Notes
Log notes by text or voice dictation after each visit. Quick, compliant, timestamped.
Availability
Set weekly availability. Conflict warnings shown when rostered against unavailable times.
Apply for Leave
Request annual, sick, or bereavement leave. Track balance and approval status.
Messages
Chat with coordinators. Shift-linked messages and push notifications.
Onboarding
Guided onboarding for new workers — upload documents, set availability, complete profile.
📱 Worker Mobile
Dashboard (Mobile)
Today's shifts and clock-in on your phone.
My Shifts (Mobile)
Weekly shift view on your phone.
Timesheets (Mobile)
View submitted hours on mobile.
Leave (Mobile)
Apply for leave from your phone.
Messages (Mobile)
Chat with coordinators on the go.
Availability (Mobile)
Set weekly availability from your phone.
Onboarding (Mobile)
Complete onboarding from your phone.
Shift Offers (Mobile)
Accept or decline open shifts from your phone.
Aged Care Residential — Manager View
Managing your aged care facility — residents, roster, clinical observations, and occupancy.
Dashboard
Facility overview — bed occupancy, compliance alerts, roster coverage, staffing status.
Residents
All residents with NHI number, funding type (DHB, MoH, self-funded), admission date, and care status.
Resident Detail
Full resident profile — NHI number, funding, care needs, NOK, GP details.
Facility Management
Visual bed map — wings, rooms, occupancy at a glance. Admission and discharge workflows.
Roster
Staff rostering across shifts and care areas. Coverage gap alerts and overtime tracking.
Clinical Observations
ADL charts, vital signs, skin integrity, weight, and pain scale — all linked to each resident.
Coverage Monitoring
Detect staffing gaps for the next 7 days. Alerts on understaffed shifts.
Shift Handover
Structured handover from outgoing to incoming staff. Priority tasks highlighted.
ADL Charts
Activities of daily living tracking — mobility, hygiene, nutrition, engagement.
Workers
Full staff list — compliance, availability, hours this week.
Timesheets
Auto-generated timesheets. Approve and export to payroll.
Leave
Annual, sick, and bereavement leave — approve with roster impact visibility.
Incidents
Record and classify incidents. WorkSafe NZ reporting compliance.
Progress Notes
Per-resident progress notes. Searchable, timestamped, exportable.
Messages
Secure team messaging with push notifications.
Analytics
Staffing metrics, occupancy trends, compliance health.
Public Holidays
NZ public holidays pre-loaded. Custom holidays for penalty rate triggers.
Penalty Rates
Configurable penalty rate multipliers. Override defaults per org.
More Features — Desktop & Mobile
Dashboard (Mobile)
Facility overview on your phone — occupancy and compliance at a glance.
Residents (Mobile)
Browse residents and check care status from your phone.
Roster (Mobile)
View and manage shifts from your phone.
Facility (Mobile)
Bed map and wing overview on mobile.
Workers (Mobile)
Staff list on your phone — compliance at a glance.
Timesheets (Mobile)
Approve hours on the go.
Messages (Mobile)
Team messaging on mobile.
Holidays (Mobile)
Public holidays on mobile.
Penalty Rates (Mobile)
Rate configuration on mobile.
Holiday Exclusion (Mobile)
Toggle holidays on mobile.
Settings (Mobile)
Org settings on mobile.
Settings
Organisation details, billing, notifications.
Analytics (Mobile)
Staffing metrics on mobile.
Incidents (Mobile)
Record incidents on mobile.
Leave (Mobile)
Approve leave on mobile.
Allowances
Mileage and shift allowances.
Allowances (Mobile)
Allowances on mobile.
Mileage
Worker travel and reimbursement totals.
Mileage (Mobile)
Travel totals on your phone.
Reports
Payroll exports and compliance reports.
Reports (Mobile)
Reports on mobile.
Custom Forms
Checklists and assessments.
Forms (Mobile)
Forms on mobile.
Feedback
In-app feedback system.
Feedback (Mobile)
Submit feedback on mobile.
Feedback Widget
Quick feedback from any page.
Feedback List
Track all submitted feedback.
Feedback Detail
Individual feedback thread.
Submit Feedback
Filled feedback form.
Help Centre
Knowledge base and guides.
Help (Mobile)
Help on mobile.
Worker Compliance
Document tracking and expiry alerts.
Bulk Import
Import residents and workers from CSV.
Import (Mobile)
Bulk import on mobile.
Timesheets (Residential)
Facility staff timesheets.
Timesheets (Mobile)
Approve timesheets on mobile.
Leave (Residential)
Staff leave management.
Leave (Mobile)
Leave on mobile.
ADL Charts (Mobile)
ADL tracking on mobile.
Clinical (Mobile)
Observations on mobile.
Coverage (Mobile)
Staffing gaps on mobile.
Handover (Mobile)
Shift handover on mobile.
Notes (Mobile)
Progress notes on mobile.
Restrictive Practices (Mobile)
Register on mobile.
Calendar (Mobile)
Roster calendar on mobile.
Aged Care — Care Worker View
What care workers see — shift tasks, clinical observations, handover, messaging.
Worker Dashboard
Today's tasks, clock-in, and alerts.
Dashboard (Mobile)
Worker view on phone.
My Shifts
Assigned shifts for the week.
Shifts (Mobile)
View shifts on phone.
Timesheets
Submitted hours and status.
Timesheets (Mobile)
Hours on mobile.
Leave
Apply for leave.
Leave (Mobile)
Leave on phone.
Messages
Team chat.
Messages (Mobile)
Chat on phone.
Clinical Observations
Record vitals and observations.
Clinical (Mobile)
Observations on phone.
ADL Tasks (Mobile)
Task list on phone.
Handover
Receive handover from outgoing staff.
Handover (Mobile)
Handover on phone.
Dual-Role View — NZ Disability
Every page as seen by a coordinator who also works shifts — role-switcher visible in navigation.
Dashboard
Dashboard (Mobile)
Roster
Roster (Mobile)
Calendar
Calendar (Mobile)
Workers
Workers (Mobile)
Compliance
Clients
Clients (Mobile)
Client Detail
Client (Mobile)
Timesheets
Timesheets (Mobile)
Leave
Leave (Mobile)
Messages
Messages (Mobile)
Incidents
Incidents (Mobile)
Support Notes
Notes (Mobile)
Mileage
Mileage (Mobile)
Settings
Settings (Mobile)
Holidays
Holidays (Mobile)
Penalty Rates
Penalty Rates (Mobile)
Holiday Exclusion
Exclusion (Mobile)
Role History
Role History (Mobile)
Help
Help (Mobile)
Feedback Widget
Feedback List
Feedback Detail
Submit Feedback
Worker View (Dual-Role)
Worker Dashboard
Dashboard (Mobile)
My Shifts
Shifts (Mobile)
Timesheets
Timesheets (Mobile)
Leave
Leave (Mobile)
Messages
Messages (Mobile)
Availability
Availability (Mobile)
Onboarding
Onboarding (Mobile)
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