Replace paper charts and legacy systems with one modern platform.
KareShift helps NZ residential aged care facilities digitise ADL charting, manage care plans, track clinical observations, and stay compliant with Ngā Paerewa — all in one platform aligned to NZ health and disability standards.
No credit card required · No lock-in contract · Cancel anytime
Sound familiar?
If you're running a NZ residential aged care facility, you're dealing with these every day.
Paper ADL charts
Care workers filling out paper charts that get lost, can't be read, and take 20 minutes to find when an auditor asks for them. No real-time visibility for the manager on duty.
Compliance anxiety
Ngā Paerewa audit coming up. Worker certifications scattered across files. Incident records reconstructed from memory. The Conformity Assessment Body calls, you scramble.
Legacy software that fights you
Clunky systems built 15 years ago. Desktop-only. Workers refuse to use them. Training takes weeks. Every update breaks something.
Per-user pricing that scales against you
30 care workers × high per-user fees. Software costs grow every time you hire. No per-user ceiling in sight.
Disconnected systems
Roster in one place. Care plans on paper. Clinical observations in another app. Incidents via email. Nothing integrates.
No visibility into care quality
You don't know today's ADL completion rate until you walk the floor. Problems surface too late to prevent them becoming incidents.
Everything your facility needs in one platform
Purpose-built for NZ residential aged care. Aligned to Ngā Paerewa (NZS 8134:2021) and NZ Health Information Privacy Code.
Digital ADL Charting
Care workers tap to record care delivery on their phone during rounds. Every task is timestamped, attributed, and immutable — ready for Ngā Paerewa audit at any time.
- Auto-generated task lists from care plans and room assignments
- Mark tasks: Completed, Refused, Not Required, Unable to Complete
- Mandatory notes on refusals with escalation on unable-to-complete
- Real-time completion progress visible to coordinator
- Immutable records with amendment trail (10-year retention)
- Shift-end summary flags incomplete tasks to the manager on duty
Structured Care Plans
Prescribe exactly what care each resident needs, how often, and when. The system generates the right tasks for the right shift automatically — no manual task assignment each day.
- Standard ADL categories: personal care, nutrition, mobility, continence, oral hygiene
- Custom task definitions for facility-specific activities
- Frequency: once daily, twice daily, every 2h, per meal, per shift, weekly
- Time-of-day preferences (morning, afternoon, evening, night)
- Priority levels: Routine, High, Urgent
- Full version history with who changed what and when
Clinical Observations & Vitals
Record vitals, skin integrity checks, falls risk assessments, and weight — with automatic range validation and out-of-range alerts to the coordinator.
- Blood pressure, heart rate, temperature, O₂ sats, respiratory rate
- Weight tracking with trend analysis
- Skin integrity: body map, wound staging, photo attachments
- Falls risk assessment with configurable scoring
- Out-of-range alerts sent to shift coordinator immediately
- Trend charts: 7-day, 30-day, 90-day, 6-month views
Facility & Room Management
Model your facility structure — wings, floors, rooms, bed counts. See occupancy at a glance. Assign residents to rooms and workers to room ranges for each shift.
- Wings, floors, rooms with bed capacity
- Room status: Available, Occupied, Maintenance, Closed
- Occupancy dashboard with real-time bed availability
- Room-range rostering: assign workers to rooms, not individuals
- Coverage monitoring — staffing ratios per shift period
- 7-day staffing gap detection
Plus everything else you need
Shift Handovers
Structured handover from outgoing to incoming shift. Flag residents needing attention. Priority tasks auto-highlighted for incoming workers.
Worker Compliance
Police vet tracking, NZCHW qualifications, mandatory training expiry alerts. Auto-populated checklist on worker creation. Ngā Paerewa audit-ready records.
Facility Dashboard
Occupancy, staffing, ADL completion rate, coverage gaps, incidents — everything at a glance for the facility manager.
Coverage Monitoring
Detect staffing gaps for the next 7 days. Staffing ratio per shift period. Auto-recalculate on cancellation or sick leave.
Resident Profiles
NHI number, medical history, medications, allergies, dietary needs, NOK, GP details, mobility, cognitive status — all in one place.
Nutrition Screening (MUST)
Record Malnutrition Universal Screening Tool (MUST) screenings for each resident, with the risk level, the recommended action and the full screening history.
Restrictive Practices Register
Record all restrictive practice events. Per-resident history. Alerts at 3+ events in 7 days. Full Ngā Paerewa compliance documentation.
Incidents & Safeguarding
Structured incident recording with MoH notification support. Evidence of investigation and learning for Ngā Paerewa Well-Led domain.
Payroll & Export
Payroll-ready CSV, styled Excel, and PDF exports. Timesheets with room context. Clean shift hours for your payroll system. Included in the aged-care plan, not during the free trial.
In-App Messaging
Message workers and coordinators directly. Push notifications replace scattered WhatsApp groups. Built to support your Privacy Act 2020 obligations.
Custom Forms
Build custom checklists and assessment forms aligned to Ngā Paerewa domains. Workers complete on mobile. PDF export for audit evidence.
Xero Payroll Integration
Direct timesheet sync to Xero with KiwiSaver and IRD number mapping. Employee auto-mapping, earnings rate configuration. No manual re-entry. Included in the aged-care plan, not during the free trial.
Bulk Data Import
Import residents, workers, and room data from CSV or Excel. Validated before saving.
Voice Dictation
Workers speak shift notes and observations — no typing on a phone.
Worker Availability
Workers set their own availability from their phone. Real-time availability visible when building the roster.
Leave Management
Workers request leave, managers approve. NZ Holiday Act leave types supported. Automatically reflected in the roster.
Analytics Dashboard
ADL completion trends, staffing health, compliance gaps, incident patterns — weekly visibility for the facility manager.
See it in action
Real product screenshots — not mockups. This is what your team will use every day.
Date-Range Filtering
Filter dashboard metrics by preset ranges or custom dates. Coverage, incidents, and care data respond to the selected window.
Rota & Staffing
Room-range shift assignment. Morning/afternoon/evening/night coverage across all wings.
ADL Charting
Digital ADL chart cards grouped by room. Real-time completion status for the coordinator.
Shift Handover
Structured handover — flagged residents, priority tasks, concerns from outgoing staff.
Clinical Observations
Vitals recording with out-of-range alerts and trend charts across multiple time periods.
Coverage Monitoring
Identify staffing gaps, verify ratios, ensure every wing is covered every shift.
Restrictive Practices
Complete register per resident. Frequency monitoring and compliance alerts.
Progress Notes
Workers log notes from their phone. Full audit trail for Ngā Paerewa.
Worker View
What care workers see — their task list for the shift, progress indicator, resident flags.
Workers
Full staff list — compliance, availability, scheduled hours this week.
Timesheets
Auto-generated from clock-in. Approve, export to payroll CSV/Excel.
Leave Management
Annual, sick, bereavement leave — approve with roster coverage impact.
Analytics
Staffing metrics, occupancy trends, compliance health.
Messages
Secure team messaging — 1:1 and group chats with push notifications.
Public Holidays
NZ holidays pre-loaded. Add custom holidays for penalty rate triggers.
Penalty Rates
Configurable weekend, public holiday, and overtime multipliers per facility.
Holiday Self-Service
Toggle holidays Active or Excluded — control which days trigger enhanced pay.
Roster Calendar
Visual calendar view — full week coverage across all wings at a glance.
Electronic Medication Administration (eMAR)
Full medication management — orders, rounds, PRN, controlled drugs. Allergy alerts flag conflicts during administration. Real-time compliance with missed dose alerts.
Controlled Drug Register
Full chain of custody — opening balance, receipts, administrations, disposals, and discrepancy alerts.
Medication Error Reporting
Structured incident reporting — wrong dose, wrong time, omission. Root cause analysis, severity classification, and reportable incident flagging.
Medication Review Tracking
Track overdue quarterly medication reviews. GP/pharmacist sign-off, deprescribing documentation, next review scheduling.
Medication Rounds
Room-by-room medication checklist for care workers. Allergy warnings shown before administration. Mobile-first, tap to administer.
Rostered vs Billed
Spot revenue leakage at a glance — rostered hours versus hours actually billed, per resident, with the shortfall highlighted.
Nutrition Screening (MUST)
Record MUST screenings for each resident and see the risk level, the recommended action and the full screening history.
Admissions Pipeline
Track every enquiry from first call to admission: stage, priority, source and days waiting.
MAR Chart
A resident's medication administration over a week: given, refused, withheld and missed.
Give PRN Medication
Record an as-needed dose with the reason and a pain score; allergies and controlled-drug witnesses are shown.
Body Map — Front
Mark skin findings on the front of the body and see them in the resident's record.
Invoices
Draft, sent, paid and voided invoices in one list, with PDF, receipt and credit note actions.
Training Modules
Mandatory and optional training, overall compliance and who is due.
Up and running in a day, not months
Set up your facility
Create your facility, add wings, floors, and rooms. Takes 15 minutes.
Add residents & care plans
Create resident profiles with care plans, ADL tasks, and priorities.
Invite workers & build roster
Workers self-onboard (profile, compliance docs, availability). Assign to room ranges.
Workers chart care on mobile
Shift starts → task list auto-generates. Workers tap to record. You see progress in real time.
Per-bed pricing built for residential care
Pay based on your facility's bed count. Unlimited workers on every plan. All prices exclude GST.
Monthly
Up to 30 beds included · +NZ$11/bed/mo above 30
- Up to 30 beds included
- +NZ$11/bed/month + GST above 30
- Unlimited workers included on every plan
- All features included
- ADL charting, care plans, clinical obs
- Compliance tracking for NZ aged residential care
- Facility dashboard & coverage monitoring
- Shift handovers & restrictive practices
- Incident reporting & safeguarding records
- 10-year data retention
- Email support
Annual
Billed NZ$3,588/year + GST — save 17%
Up to 30 beds included · +NZ$8/bed/mo above 30
- Up to 30 beds included
- +NZ$8/bed/month + GST above 30
- Unlimited workers included on every plan
- All features included
- ADL charting, care plans, clinical obs
- Compliance tracking for NZ aged residential care
- Facility dashboard & coverage monitoring
- Shift handovers & restrictive practices
- Incident reporting & safeguarding records
- 10-year data retention
- Priority email support
What would your facility pay?
All prices exclude GST (15%). GST added at checkout. No setup fees, no exit fees, no lock-in.
Frequently asked questions
Your subscription is based on total bed count. The base plan includes up to 30 beds. Above 30, you pay NZ$11/bed/month + GST (monthly) or NZ$8/bed/month + GST (annual). Workers are unlimited — no per-user fees, ever.
KareShift is built to support compliance with Ngā Paerewa Health and Disability Services Standard (NZS 8134:2021). The platform provides ADL charting, incident recording, worker compliance tracking, and care planning tools aligned to the four Ngā Paerewa domains. As with any software tool, the platform assists your compliance efforts but does not replace independent verification by your quality team or Conformity Assessment Body auditor.
90 days, up to 30 beds, no credit card needed. The trial includes everything except Xero Payroll sync and payroll export, which need a paid aged-care plan. At the end of 90 days, choose monthly or annual. If you don't subscribe, your account enters read-only mode — we never charge without your explicit consent.
Yes. The ADL charting interface is designed mobile-first — workers tap to mark tasks and record observations from their phone during rounds. No app download needed — it works in the browser.
Yes. KareShift has a dedicated NZ disability support module with rostering, GPS clock-in, Whaikaha compliance tracking, and Pay Equity management. See KareShift for NZ Disability Support →
Ready to digitise your NZ aged care facility?
Replace paper charts and legacy systems with KareShift. 90-day free trial — no credit card, no lock-in, no risk.
Start Free Trial — 90 Days FreeQuestions? Email hello@kareshift.com
NZ Aged Care Guides
NZ Privacy Act 2020 for Care Providers
Data collection, health information obligations, breach notification, and access requests for NZ aged care.
Support Worker Compliance Tracking — NZ
Police vets, qualifications, mandatory training — how to track expiry dates across your facility workforce.
Rostering NZ Care Workers — Best Practices
NZ Holiday Act obligations, availability management, shift swaps, and leave for care facility workers.