🏥 Built for NZ Residential Aged Care

Replace paper charts and legacy systems with one modern platform.

KareShift helps NZ residential aged care facilities digitise ADL charting, manage care plans, track clinical observations, and stay compliant with Ngā Paerewa — all in one platform aligned to NZ health and disability standards.

Start Free Trial — 90 Days Free See How It Works

No credit card required · No lock-in contract · Cancel anytime

🇳🇿 Built for NZ aged care
🛡️ Ngā Paerewa aligned
💰 Per-bed pricing — no per-user fees
📱 Mobile-first for care workers
KareShift NZ aged care dashboard — ADL charting and care management for NZ residential facilities

Sound familiar?

If you're running a NZ residential aged care facility, you're dealing with these every day.

📝

Paper ADL charts

Care workers filling out paper charts that get lost, can't be read, and take 20 minutes to find when an auditor asks for them. No real-time visibility for the manager on duty.

⚠️

Compliance anxiety

Ngā Paerewa audit coming up. Worker certifications scattered across files. Incident records reconstructed from memory. The Conformity Assessment Body calls, you scramble.

🏚️

Legacy software that fights you

Clunky systems built 15 years ago. Desktop-only. Workers refuse to use them. Training takes weeks. Every update breaks something.

💸

Per-user pricing that scales against you

30 care workers × high per-user fees. Software costs grow every time you hire. No per-user ceiling in sight.

🔌

Disconnected systems

Roster in one place. Care plans on paper. Clinical observations in another app. Incidents via email. Nothing integrates.

📊

No visibility into care quality

You don't know today's ADL completion rate until you walk the floor. Problems surface too late to prevent them becoming incidents.

Everything your facility needs in one platform

Purpose-built for NZ residential aged care. Aligned to Ngā Paerewa (NZS 8134:2021) and NZ Health Information Privacy Code.

Core Feature

Digital ADL Charting

Care workers tap to record care delivery on their phone during rounds. Every task is timestamped, attributed, and immutable — ready for Ngā Paerewa audit at any time.

  • Auto-generated task lists from care plans and room assignments
  • Mark tasks: Completed, Refused, Not Required, Unable to Complete
  • Mandatory notes on refusals with escalation on unable-to-complete
  • Real-time completion progress visible to coordinator
  • Immutable records with amendment trail (10-year retention)
  • Shift-end summary flags incomplete tasks to the manager on duty
KareShift ADL Charting for NZ aged care — task cards with completion status
Care Management

Structured Care Plans

Prescribe exactly what care each resident needs, how often, and when. The system generates the right tasks for the right shift automatically — no manual task assignment each day.

  • Standard ADL categories: personal care, nutrition, mobility, continence, oral hygiene
  • Custom task definitions for facility-specific activities
  • Frequency: once daily, twice daily, every 2h, per meal, per shift, weekly
  • Time-of-day preferences (morning, afternoon, evening, night)
  • Priority levels: Routine, High, Urgent
  • Full version history with who changed what and when
KareShift Residents — resident profiles with room assignment and care plan status
Clinical

Clinical Observations & Vitals

Record vitals, skin integrity checks, falls risk assessments, and weight — with automatic range validation and out-of-range alerts to the coordinator within 60 seconds.

  • Blood pressure, heart rate, temperature, O₂ sats, respiratory rate
  • Weight tracking with trend analysis
  • Skin integrity: body map, wound staging, photo attachments
  • Falls risk assessment with configurable scoring
  • Out-of-range alerts sent to shift coordinator immediately
  • Trend charts: 7-day, 30-day, 90-day, 6-month views
KareShift Clinical Observations — vitals recording with trend charts
Operations

Facility & Room Management

Model your facility structure — wings, floors, rooms, bed counts. See occupancy at a glance. Assign residents to rooms and workers to room ranges for each shift.

  • Wings, floors, rooms with bed capacity
  • Room status: Available, Occupied, Maintenance, Closed
  • Occupancy dashboard with real-time bed availability
  • Room-range rostering: assign workers to rooms, not individuals
  • Coverage monitoring — staffing ratios per shift period
  • 7-day staffing gap detection
KareShift Facility Management — wings, rooms, and occupancy for NZ aged care

Plus everything else you need

🔄

Shift Handovers

Structured handover from outgoing to incoming shift. Flag residents needing attention. Priority tasks auto-highlighted for incoming workers.

🛡️

Worker Compliance

Police vet tracking, NZCHW qualifications, mandatory training expiry alerts. Auto-populated checklist on worker creation. Ngā Paerewa audit-ready records.

📊

Facility Dashboard

Occupancy, staffing, ADL completion rate, coverage gaps, incidents — everything at a glance for the facility manager.

🔔

Coverage Monitoring

Detect staffing gaps for the next 7 days. Staffing ratio per shift period. Auto-recalculate on cancellation or sick leave.

👤

Resident Profiles

NHI number, medical history, medications, allergies, dietary needs, NOK, GP details, mobility, cognitive status — all in one place.

🔒

Restrictive Practices Register

Record all restrictive practice events. Per-resident history. Alerts at 3+ events in 7 days. Full Ngā Paerewa compliance documentation.

📝

Incidents & Safeguarding

Structured incident recording with MoH notification support. Evidence of investigation and learning for Ngā Paerewa Well-Led domain.

📤

Payroll & Export

Payroll-ready CSV, styled Excel, and PDF exports. Timesheets with room context. Clean shift hours for your payroll system.

💬

In-App Messaging

Message workers and coordinators directly. Push notifications replace scattered WhatsApp groups. Privacy Act 2020 compliant.

📋

Custom Forms

Build custom checklists and assessment forms aligned to Ngā Paerewa domains. Workers complete on mobile. PDF export for audit evidence.

📥

Bulk Data Import

Import residents, workers, and room data from CSV or Excel. Validated before saving.

🎤

Voice Dictation

Workers speak shift notes and observations — no typing on a phone. Saves 5 minutes per shift.

🗓️

Worker Availability

Workers set their own availability from their phone. Real-time availability visible when building the roster.

🏖️

Leave Management

Workers request leave, managers approve. NZ Holiday Act leave types supported. Automatically reflected in the roster.

📊

Analytics Dashboard

ADL completion trends, staffing health, compliance gaps, incident patterns — weekly visibility for the facility manager.

See it in action

Real product screenshots — not mockups. This is what your team will use every day.

Date-Range Filter — filter dashboard metrics by date

Date-Range Filtering

Filter dashboard metrics by preset ranges or custom dates. Coverage, incidents, and care data respond to the selected window.

Room-Range Roster

Rota & Staffing

Room-range shift assignment. Morning/afternoon/evening/night coverage across all wings.

ADL Charting

ADL Charting

Digital ADL chart cards grouped by room. Real-time completion status for the coordinator.

Shift Handover

Shift Handover

Structured handover — flagged residents, priority tasks, concerns from outgoing staff.

Clinical Observations

Clinical Observations

Vitals recording with out-of-range alerts and trend charts across multiple time periods.

Coverage Monitoring

Coverage Monitoring

Identify staffing gaps, verify ratios, ensure every wing is covered every shift.

Restrictive Practices Register

Restrictive Practices

Complete register per resident. Frequency monitoring and compliance alerts.

Progress Notes

Progress Notes

Workers log notes from their phone. Full audit trail for Ngā Paerewa.

Worker ADL View

Worker View

What care workers see — their task list for the shift, progress indicator, resident flags.

Workers

Workers

Full staff list — compliance, availability, scheduled hours this week.

Timesheets

Timesheets

Auto-generated from clock-in. Approve, export to payroll CSV/Excel.

Leave

Leave Management

Annual, sick, bereavement leave — approve with roster coverage impact.

Analytics

Analytics

Staffing metrics, occupancy trends, compliance health.

Messages

Messages

Secure team messaging — 1:1 and group chats with push notifications.

Public Holidays

Public Holidays

NZ holidays pre-loaded. Add custom holidays for penalty rate triggers.

Penalty Rates

Penalty Rates

Configurable weekend, public holiday, and overtime multipliers per facility.

Holiday Exclusion

Holiday Self-Service

Toggle holidays Active or Excluded — control which days trigger enhanced pay.

Roster Calendar

Roster Calendar

Visual calendar view — full week coverage across all wings at a glance.

eMAR — Medication Orders

Electronic Medication Administration (eMAR)

Full medication management — orders, rounds, PRN, controlled drugs. Real-time compliance with missed dose alerts.

Controlled Drug Register

Controlled Drug Register

Full chain of custody — opening balance, receipts, administrations, disposals, and discrepancy alerts.

Medication Rounds — worker view

Medication Rounds

Room-by-room medication checklist for care workers. Mobile-first, tap to administer.

View Full Product Tour

Up and running in a day, not months

1

Set up your facility

Create your facility, add wings, floors, and rooms. Takes 15 minutes.

2

Add residents & care plans

Create resident profiles with care plans, ADL tasks, and priorities.

3

Invite workers & build roster

Workers self-onboard (profile, compliance docs, availability). Assign to room ranges.

4

Workers chart care on mobile

Shift starts → task list auto-generates. Workers tap to record. You see progress in real time.

Per-bed pricing built for residential care

Pay based on your facility's bed count. Unlimited workers on every plan. All prices exclude GST.

✓ 90-day free trial ✓ No credit card required ✓ Unlimited workers included ✓ Cancel anytime — takes effect at period end

Monthly

NZ$359/month + GST

Up to 30 beds included · +NZ$11/bed/mo above 30

  • Up to 30 beds included
  • +NZ$11/bed/month + GST above 30
  • Unlimited workers included on every plan
  • All features included
  • ADL charting, care plans, clinical obs
  • Whaikaha-aligned compliance tracking
  • Facility dashboard & coverage monitoring
  • Shift handovers & restrictive practices
  • Incident reporting & safeguarding records
  • 10-year data retention
  • Email support
Start Free Trial
Best Value

Annual

NZ$299/month + GST

Billed NZ$3,588/year + GST — save 17%

Up to 30 beds included · +NZ$8/bed/mo above 30

  • Up to 30 beds included
  • +NZ$8/bed/month + GST above 30
  • Unlimited workers included on every plan
  • All features included
  • ADL charting, care plans, clinical obs
  • Whaikaha-aligned compliance tracking
  • Facility dashboard & coverage monitoring
  • Shift handovers & restrictive practices
  • Incident reporting & safeguarding records
  • 10-year data retention
  • Priority email support
Start Free Trial

💡 What would your facility pay?

30 bedsNZ$299/mo (annual) or NZ$359/mo (monthly)= NZ$9.97–$11.97/bed/month
50 bedsNZ$459/mo (annual) or NZ$579/mo (monthly)= NZ$9.18–$11.58/bed/month
80 bedsNZ$699/mo (annual) or NZ$909/mo (monthly)= NZ$8.74–$11.36/bed/month

All prices exclude GST (15%). GST added at checkout. No setup fees, no exit fees, no lock-in.

Frequently asked questions

Your subscription is based on total bed count. The base plan includes up to 30 beds. Above 30, you pay NZ$11/bed/month + GST (monthly) or NZ$8/bed/month + GST (annual). Workers are unlimited — no per-user fees, ever.

KareShift is built to support compliance with Ngā Paerewa Health and Disability Services Standard (NZS 8134:2021). The platform provides ADL charting, incident recording, worker compliance tracking, and care planning tools aligned to the four Ngā Paerewa domains. As with any software tool, the platform assists your compliance efforts but does not replace independent verification by your quality team or Conformity Assessment Body auditor.

Everything. Full access to all features for 90 days. No credit card needed. At the end of 90 days, choose monthly or annual. If you don't subscribe, your account enters read-only mode — we never charge without your explicit consent.

Yes. The ADL charting interface is designed mobile-first — workers tap to mark tasks and record observations from their phone during rounds. No app download needed — it works in the browser.

Yes. KareShift has a dedicated NZ disability support module with rostering, GPS clock-in, Whaikaha compliance tracking, and Pay Equity management. See KareShift for NZ Disability Support →

Ready to digitise your NZ aged care facility?

Replace paper charts and legacy systems with KareShift. 90-day free trial — no credit card, no lock-in, no risk.

Start Free Trial — 90 Days Free

Questions? Email hello@kareshift.com

NZ Aged Care Guides

NZ Privacy Act 2020 for Care Providers

Data collection, health information obligations, breach notification, and access requests for NZ aged care.

Support Worker Compliance Tracking — NZ

Police vets, qualifications, mandatory training — how to track expiry dates across your facility workforce.

Rostering NZ Care Workers — Best Practices

NZ Holiday Act obligations, availability management, shift swaps, and leave for care facility workers.