🏥 Built for UK Residential Care

Replace paper charts and legacy systems with one modern platform.

KareShift helps UK residential care homes digitise ADL charting, manage care plans, track clinical observations, and stay compliant with the Care Quality Commission — all in one platform.

Start Free Trial — 90 Days Free See How It Works

No credit card required · No lock-in contract · Cancel anytime (takes effect at period end)

🇬🇧 Built for UK care homes
🛡️ CQC compliance tracking
💰 Per-bed pricing — no per-user fees
📱 Mobile-first for care workers
KareShift residential care dashboard — ADL charting, CQC compliance, and care plans for UK care homes

Sound familiar?

If you're running a UK residential care home, you're probably dealing with these every day.

📝

Paper ADL charts

Care workers filling out paper charts that get lost, can't be read, and take 20 minutes to locate when the CQC inspector asks to see them.

⚠️

CQC inspection stress

KLOE evidence scattered across folders. DBS checks expiring unnoticed. Training records in a filing cabinet nobody's opened since the last inspection.

🏚️

Legacy software that fights you

Systems built 15 years ago. Desktop-only. Workers hate using them on the floor. Every update breaks something. No mobile access for care workers on rounds.

💸

Per-user pricing that scales against you

30 care workers × £12/user/month = £360/month before admin staff. Your software bill grows faster than your revenue.

🔌

Disconnected systems

Rota in one place. Care plans in another. Clinical observations on paper. Incidents via email. Nothing integrates and data is recorded multiple times.

📊

No visibility into care quality

You don't know today's ADL completion rate until tomorrow. Incidents surface too late. CQC evidence gaps are discovered during inspections, not before.

Everything your care home needs in one platform

Purpose-built for UK residential care. Not bolted onto a home care tool.

Core Feature

Digital ADL Charting

Care workers tap to record care delivery on their phone during rounds. No more paper charts. Every task is timestamped, attributed, and immutable — ready for CQC audit at any time.

  • Auto-generated task lists from care plans and room assignments
  • Mark tasks: Completed, Refused, Not Required, Unable to Complete
  • Mandatory notes on refusals with escalation on unable-to-complete
  • Real-time progress indicator per shift visible to coordinator
  • Immutable records with amendment trail (7-year retention)
  • Shift-end summary flags incomplete tasks to the manager on duty
KareShift ADL Charting for UK care homes — task cards grouped by room with completion status
Care Management

Structured Care Plans

Prescribe exactly what care each resident needs, how often, and when. The system generates the right tasks for the right shift automatically — no manual task assignment each day.

  • Standard ADL categories: personal care, nutrition, mobility, continence, oral hygiene
  • Custom task definitions for home-specific activities and specialist care
  • Frequency: once daily, twice daily, every 2h, per meal, per shift, weekly
  • Time-of-day preferences (morning, afternoon, evening, night)
  • Priority levels: Routine, High, Urgent
  • Full version history with who changed what and when
KareShift Residents — resident profiles with room assignment and care plan status for UK care homes
Clinical

Clinical Observations & Vitals

Record vitals, skin integrity checks, falls risk assessments, and weight — with automatic range validation and out-of-range alerts to the coordinator within 60 seconds.

  • Blood pressure, heart rate, temperature, O₂ sats, respiratory rate
  • Weight tracking with trend analysis (7, 30, 90 day views)
  • Skin integrity: body map, wound staging, photo attachments
  • Falls risk assessment with configurable scoring
  • Out-of-range alerts sent to shift coordinator immediately
  • Trend charts across multiple time periods for clinical review
KareShift Clinical Observations for UK care homes — vitals recording with trend charts
CQC Compliance

CQC KLOE Evidence Tracking

Organise and track evidence against all five Key Lines of Enquiry: Safe, Effective, Caring, Responsive, and Well-Led. Know exactly which domains have evidence gaps before the inspector arrives.

  • Evidence repository per KLOE category — upload documents, photos, records
  • Gap analysis dashboard — which KLOEs have weak evidence coverage
  • Inspection history — log past CQC visits, ratings, and actions taken
  • DBS check tracking with expiry alerts and renewal history
  • Care Certificate completion tracking per worker (15 standards)
  • Staff supervision records linked to Well-Led evidence
KareShift CQC KLOE Summary — evidence tracking for UK residential care CQC inspections
Operations

Facility & Room Management

Model your care home structure — wings, floors, rooms, bed counts. See occupancy at a glance. Assign residents to rooms and workers to room ranges for each shift.

  • Wings, floors, rooms with bed capacity
  • Room status: Available, Occupied, Maintenance, Closed
  • Occupancy dashboard with real-time bed availability
  • Capacity enforcement — prevents over-assignment
  • Room-range rostering: assign workers to rooms, not individuals
  • Coverage monitoring — see staffing ratios per shift period
KareShift Facility Management — wings, rooms, and occupancy for UK care homes

Plus everything else you need

🔄

Shift Handovers

Structured handover from outgoing to incoming shift. Flag residents needing attention. Priority tasks auto-highlighted for incoming workers.

📅

Room-Range Rostering

Assign workers to rooms, not individuals. Contiguous ranges or specific rooms. Overlapping assignments for team shifts.

🛡️

Worker Compliance

DBS tracking, Care Certificate, mandatory training expiry alerts. Auto-populated checklist on worker creation. Dashboard health score per worker.

📊

Analytics Dashboard

Occupancy, staffing, ADL completion rate, CQC evidence gaps, coverage gaps, incidents — everything at a glance for the registered manager.

🔔

Coverage Monitoring

Detect staffing gaps for the next 7 days. Staffing ratio per shift period. Auto-recalculate on cancellation or sick leave.

👤

Resident Profiles

Comprehensive profiles: NHS number, medical history, medications, allergies, dietary needs, NOK, GP details, mobility, cognitive status.

🔒

Restrictive Practices Register

Record all restrictive practice events. Per-resident history. Facility-wide summary. Alerts at 3+ events in 7 days. Full regulatory compliance.

📤

Payroll & Export

Payroll-ready CSV, styled Excel, and branded PDF exports. Timesheets with room context. Clean shift hours for your payroll system.

💬

In-App Messaging

Message workers and coordinators directly. Broadcast announcements. Share attachments. Push notifications replace scattered WhatsApp groups.

📋

Custom Forms

Build custom checklists and assessment forms. Attach to shifts. Workers complete on mobile. PDF export for CQC evidence portfolios.

📥

Bulk Data Import

Import residents, workers, and room data from CSV or Excel. Validated before saving — review, fix, and approve in one step.

🎤

Voice Dictation

Workers speak their shift notes and observations — no typing on a phone. Tap the mic, talk naturally, notes are saved. Saves 5 minutes per shift.

🗓️

Worker Availability

Workers set their own availability from their phone. Coordinators see real-time availability when building the rota.

🏖️

Leave Management

Workers request leave, managers approve. Automatically reflected in the rota — no double-handling or manual gap-filling.

📣

Shift Offers

Broadcast open shifts to available workers. Fill vacancies without phone calls.

See it in action

Real product screenshots — not mockups. This is what your team will use every day.

Residential Care Dashboard

Manager Dashboard

Occupancy, staffing, ADL completion, CQC alerts, incidents — everything at a glance.

Room-Range Rota

Rota & Staffing

Room-range shift assignment. Morning/afternoon/night/waking-night coverage across all wings.

Shift Handover

Shift Handover

Structured handover — flagged residents, priority tasks, concerns from outgoing staff.

CQC Inspection History

CQC Inspections

Log past inspections, ratings, and evidence of improvement actions taken.

Restrictive Practices Register

Restrictive Practices

Complete register per resident. Frequency monitoring, safeguarding alerts, evidence for CQC.

Incidents and Safeguarding

Incidents & Safeguarding

Structured incident recording. Safeguarding categorisation. Evidence for CQC Safe domain.

Analytics Dashboard

Analytics

Shift fill rate, worker utilisation, ADL completion trends, CQC evidence coverage.

Timesheets

Timesheets

Auto-generated from clock-in/out. Approve, reject, or query. Export to payroll.

UK Residents List

Residents

Your full resident list — room assignment, care plan status, NHS number, compliance overview.

eMAR — Medication Orders

Electronic Medication Administration (eMAR)

Full medication management — orders, rounds, PRN, controlled drugs. CQC-ready audit trail.

Controlled Drug Register

Controlled Drug Register

Schedule 2 register with full chain of custody — receipts, administrations, witness signatures, disposals.

Medication Rounds

Medication Rounds

Room-by-room medication checklist. Mobile-first — care workers administer from their phone.

View Full Product Tour

Up and running in a day, not months

No lengthy implementation. No consultants. No training sessions. Your team picks it up because it's designed to be obvious.

1

Set up your care home

Create your home, add wings and floors, define rooms. Takes 15 minutes.

2

Add residents & care plans

Create resident profiles with care plans and ADL tasks. Set up frequencies and priorities.

3

Invite workers & build rota

Workers self-onboard (profile, compliance docs, availability). Assign workers to room ranges.

4

Workers chart care on mobile

Shift starts → task list auto-generates from care plans. Workers tap to record. You see progress in real time.

How KareShift compares for residential care

Purpose-built care delivery vs legacy workforce systems vs paper.

FeatureKareShiftLegacy systemsPaper / Spreadsheets
PricingPer-bed from £279/mo + VATContact-sales enterprise pricingFree (massive labour cost)
ADL charting✓ Digital, mobile, real-time✓ Desktop-only, clunky✗ Paper charts
Care plan → task generation✓ Automatic per shift~ Manual assignment✗ Workers read the folder
Clinical observations✓ With alerts & trends✓ Basic recording✗ Paper log
CQC KLOE evidence✓ Organised by KLOE domain~ Document storage only✗ Filing cabinet
Mobile access✓ Mobile-first designLimited or desktop-only (varies)N/A
Setup time1 day3–6 monthsN/A
Lock-in contractNoneVaries — check terms directlyN/A

Feature data based on publicly available documentation as of Aug 2026. ✗ indicates not present in publicly accessible documentation at time of verification.

Built for CQC compliance

Evidence tracking, safeguarding, and inspection readiness — built into daily operations.

⭐

5 KLOE Evidence Tracking

Safe, Effective, Caring, Responsive, Well-Led. Evidence repository per domain with gap analysis. Know what's missing before the inspector arrives.

🔐

Worker Compliance

DBS check tracking, Care Certificate completion, mandatory training expiry alerts. Dashboard shows compliance status across your whole team.

📝

Restrictive Practices

Complete register per resident. Practice types tracked. Frequency alerts. Behaviour support plan linking. Full CQC-ready audit trail.

🚨

Incidents & Safeguarding

Structured incident recording with safeguarding categorisation. Notification tracking. Evidence of learning and improvement for CQC Well-Led.

🗄️

7-Year Retention

All ADL charts, clinical observations, incidents, handovers, and restrictive practices retained for 7+ years. Immutable records with amendment trails.

🔄

Shift Handovers

Structured handover documentation flagging residents needing attention. Evidence of effective communication for CQC Safe and Well-Led domains.

Per-bed pricing built for residential care

Pay based on your home's size, not headcount. Unlimited workers on every plan. All prices exclude VAT.

✓ 90-day free trial ✓ No credit card required ✓ Unlimited carers included ✓ No setup fees ✓ Cancel anytime — takes effect at period end

Monthly

£349/month + VAT

No lock-in — cancel anytime

  • Up to 30 beds included
  • +£9/bed/month + VAT above 30
  • Unlimited workers (no per-user fees)
  • All features included
  • ADL charting, care plans, clinical obs
  • CQC KLOE evidence tracking
  • Facility dashboard & coverage monitoring
  • Shift handovers & restrictive practices
  • 7-year data retention
  • Email support
Start Free Trial
Best Value

Annual

£279/month + VAT

Billed £3,350/year + VAT — save 20%

Save £840/year vs monthly

  • Up to 30 beds included
  • +£7/bed/month + VAT above 30
  • Unlimited workers (no per-user fees)
  • All features included
  • ADL charting, care plans, clinical obs
  • CQC KLOE evidence tracking
  • Facility dashboard & coverage monitoring
  • Shift handovers & restrictive practices
  • 7-year data retention
  • Priority email support
Start Free Trial

💡 What would your care home pay?

30 beds£279/mo (annual) or £349/mo (monthly)= £9.30–£11.63/bed/month
50 beds£419/mo (annual) or £529/mo (monthly)= £8.38–£10.58/bed/month
80 beds£629/mo (annual) or £799/mo (monthly)= £7.86–£9.99/bed/month

All prices exclude VAT (20%). VAT added at checkout. Compare to legacy systems charging contact-sales enterprise pricing with long lock-in contracts.

Frequently asked questions

Your subscription is based on total bed count in your home. The base plan includes up to 30 beds. Above 30, you pay £9/bed/month + VAT (monthly) or £7/bed/month + VAT (annual). Workers are unlimited — no per-user fees, ever.

Everything. Full access to all features with no limits for 90 days. No credit card needed. At the end of 90 days, choose monthly or annual. If you don't subscribe, your account enters read-only mode — we never charge without your explicit consent.

KareShift is built to support compliance with the Care Quality Commission's five Key Lines of Enquiry. The platform provides KLOE evidence tracking, DBS management, incident recording, and ADL audit trails to help your home demonstrate compliance. As with any software tool, the platform assists your compliance efforts but does not replace independent verification by your quality team.

Yes. The ADL charting interface is designed mobile-first — workers tap to mark tasks, record observations, and complete handovers from their phone during rounds. No app download needed — it works in the browser.

Yes. KareShift has a dedicated home care module with GPS clock-in, rota management, travel and mileage, and NLW tracking. See KareShift for Home Care →

Ready to digitise your care home?

Join UK care homes replacing paper charts and legacy systems with KareShift. 90-day free trial — no credit card, no lock-in.

Start Free Trial — 90 Days Free

Questions? Email hello@kareshift.com

UK Residential Care Guides

CQC Compliance Checklist

All five KLOEs, evidence requirements, and staying inspection-ready between visits.

KLOE Evidence: Building Your CQC Portfolio

What evidence looks like per KLOE and what inspectors actually ask for.

DBS Check Tracking for Care Workers

Enhanced vs Basic, renewal timelines, and the DBS Update Service.