From rota to compliance and payroll export — one platform, no spreadsheets.
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Smart Rota Management
Drag-and-drop shift scheduling with availability checks, conflict detection, and UK shift presets (Early, Late, Night, Waking Night). Build a full week's rota in minutes.
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GPS Clock-In/Out
Carers clock in from their phone at the service user's address. GPS timestamp proves they were there. Automatic timesheet generation — no re-keying into payroll.
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CQC Compliance Tracking
Track evidence against all five KLOE categories. DBS check expiry alerts, Care Certificate progress, mandatory training status. Always audit-ready between inspections.
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Carer Compliance
DBS check tracking with renewal alerts, Right to Work verification, Care Certificate completion, mandatory training expiry. Block non-compliant rostering automatically.
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Service User Records
Digital care records for every service user. Funding type (Local Authority, NHS CHC, Self-funded, Split-funded), care plans, risk assessments, and progress notes.
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Progress Notes & Incidents
Carers log care notes and incidents from their phone after each call. Managers review in one click. Full audit trail for CQC evidence and safeguarding investigations.
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National Living Wage Tracking
Pay band management aligned to UK care sector rates. Track effective hourly rates against NLW floor. Sleep-in allowance tracking. Holiday pay calculation support.
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Travel & Mileage
Carers log travel between service users. HMRC-approved mileage rates applied automatically. Export for reimbursement — essential evidence for domiciliary care calls.
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In-App Messaging
Message carers directly, broadcast to teams, share attachments. Push notifications keep everyone in the loop. Replace WhatsApp groups with something GDPR-compliant.
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Custom Forms
Build custom checklists, assessments, and incident forms. Attach to shifts. Carers complete on mobile. PDF export for CQC evidence portfolios and care records.
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Shift Offers
Broadcast open shifts to available carers. They accept or decline from their phone. Fill vacancies in minutes — no phone-tree or text message chains.
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Geofence Verification
Verify carers are at the right address when they clock in. Alerts on violations. Objective attendance evidence for commissioners and quality monitoring visits.
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Recurring Shifts
Set up a regular call once, repeat weekly, fortnightly, or monthly. Continuity of carer — same carer to the same service user where possible.
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Smart Carer Suggestions
When creating a shift, KareShift ranks available carers by relationship history, compliance status, and availability — so you always assign the best match.
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Carer Availability
Carers set and update their own availability from their phone. Coordinators see real-time availability when building the rota — no back-and-forth texts.
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Service User Coverage
See which hours are covered for each service user at a glance — and spot gaps before they become missed calls. Never leave someone without their scheduled care.
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Leave Management
Carers request annual leave, managers approve. Automatically reflected in the rota — no manual gap-filling or double-handling of holiday requests.
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Carer Self-Onboarding
Invite a carer — they complete their own profile, upload DBS and Right to Work documents, and set their availability. No admin data entry needed.
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Analytics Dashboard
Shift fill rates, carer utilisation, compliance health, call cancellation rates — at a glance. Know how your agency is performing week to week.
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Shift Notifications & Reminders
Carers notified by email when shifts are assigned, changed, or cancelled. Automatic reminders 2 hours before each call reduce missed visits.
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Export Everything
Payroll-ready CSV, styled Excel, and branded PDF exports. One click to get timesheet data into your payroll system.
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Bulk Data Import
Import carers, service users, and records from CSV or Excel. KareShift validates every record — you review and approve before saving.
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Voice Dictation
Carers speak their care notes after a call — no typing on a phone. Tap the mic, talk naturally, notes are saved. Works on Chrome and Edge. Saves 5 minutes per visit.
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Multi-Role Support
Registered managers who also do care shifts can switch roles instantly. One account, two views — no separate login needed.
