Choosing care management software in Canada? This page covers what to look for when evaluating platforms for Ontario disability support (Passport Program, ODSP) and long-term care homes — and how KareShift stacks up on pricing, compliance tooling, and free trial transparency.
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The Canadian care software market is less consolidated than the UK or Australia. Most platforms serving Ontario disability providers were built for other markets (AU/UK) and adapted, or they are general social services platforms without care-specific features. KareShift was built care-first from the ground up — GPS clock-in, worker compliance tracking, and care documentation are core features on every plan, not add-ons.
A practical evaluation checklist for Ontario disability support agencies and LTC homes.
All resident and participant health information is regulated by PIPEDA (federal) and PHIPA (Ontario). Your software provider should offer data processing agreements, data residency clarity, and encryption at rest and in transit.
KareShift: Data stored in AWS Sydney (ap-southeast-2, Australia) for all customers including Canada. Encryption at rest (AES-256) and in transit (TLS 1.2+). PIPEDA permits international transfer with appropriate safeguards. Canadian region (ca-central-1) planned. Privacy Policy.
For disability: does it support Passport-allocated hours tracking and MCCSS audit trails? For LTC: does it produce LTCHA-appropriate care documentation — ADL charts, care plans, incident reports with timestamps?
KareShift: Passport hours tracking + MCCSS-aligned exports (disability). ADL charting, care plans, incident reporting with 7-year audit trail (LTC).
Many platforms in this market require a sales demo before showing pricing. Look for published pricing in CAD, a free trial you can start without a credit card, and no per-worker fees that balloon as you grow.
KareShift: Pricing published in CAD. 90-day free trial, no credit card. Flat-tier pricing (disability) or per-bed (LTC) — no per-worker fees.
Rural Ontario has coverage gaps. If a support worker is on a farm property or in a remote community, your GPS clock-in system needs offline mode — capturing the clock-in on-device and syncing when connectivity returns.
KareShift: GPS clock-in with offline mode. Clock-in is captured on-device with timestamp and synced when online.
Support workers and PSWs are not office workers. Asking them to type long progress notes on a phone after every shift is unrealistic. Voice dictation — tap mic, speak, save — dramatically improves compliance with documentation requirements.
KareShift: Voice dictation built in on all plans. Workers speak their care notes; no typing required.
If your organisation runs both community disability services and a residential LTC home, two separate platforms create data silos and double admin. Look for a platform that handles both with shared worker profiles, scheduling, and compliance tracking.
KareShift: Disability support and LTC on the same platform. Workers and coordinators can be shared across both service types.
All prices in CAD, excluding applicable taxes. Applicable taxes calculated at checkout based on your province.
Per-tier pricing — one price covers your whole team within your tier
| Plan | Monthly + taxes | Annual + taxes |
|---|---|---|
| Starter (up to 5 workers) | C$49/mo | C$470/yr — save 20% |
| Growth (up to 20 workers) | C$99/mo | C$950/yr — save 20% |
| Scale (50 incl., +C$5/worker + taxes) | C$249/mo | C$2,390/yr — save 20% |
Per-bed pricing — unlimited workers included on every plan
| Billing | Price + taxes |
|---|---|
| Monthly (30 beds base) | C$299/mo · +C$9/bed above 30 |
| Annual — save ~17% | C$249/mo · +C$7/bed above 30 |
| Workers | Unlimited included |
Yes. KareShift has a 90-day free trial with no credit card required. Full access to all Growth plan features from day one, with up to 5 workers during the trial. No sales demo needed — sign up and start in under 2 minutes.
KareShift is a multi-country platform built from the ground up to support different regulatory contexts — AU, NZ, GB, and CA. The Canada launch in 2026 focuses on Ontario disability (Passport Program, ODSP) and LTC (MLTC). The core platform was not "adapted" from another country's product; it resolves features and compliance labels from the organisation's country and sector configuration.
We have a detailed comparison page for KareShift vs AlayaCare — covering pricing, features, and which platform fits which agency size. More Canadian competitor comparisons will be added as verified pricing data becomes available from public sources.
We believe a real 90-day trial with your own data is more valuable than a scripted demo. Sign up for free and use KareShift with your actual team, participants, or residents. If you want a guided walkthrough, email hello@kareshift.com and we'll set one up.
See comparisons for other regions: Australia · United Kingdom · New Zealand
No sales call. No credit card. Full access to every feature for 90 days.
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