From scheduling to compliance and funding tracking — one platform, no spreadsheets.
📅
Smart Scheduling
Drag-and-drop shift scheduling with availability checks, conflict detection, and Ontario shift presets. Community and residential support settings.
⏱️
GPS Clock-In/Out
Workers clock in from their phone at the participant's address. GPS timestamp proves they were there. Automatic timesheet generation. Offline mode for rural areas.
🛡️
Worker Compliance
Vulnerable Sector Check tracking, First Aid expiry alerts, mandatory training completion. Block non-compliant scheduling automatically.
💵
Funding & Hours Tracking
Track Passport-allocated hours vs delivered hours per participant. Know when a participant is approaching their funded allocation before you over-deliver.
👥
Participant Records
Digital records for every participant. Funding type (Passport Program, ODSP, self-funded), support plans, goals, and progress notes in one place.
📝
Progress Notes & Incidents
Workers log care notes and incidents from their phone after each visit. Managers review and approve. Full audit trail for MCCSS reviews.
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In-App Messaging
Secure messaging with read receipts, group conversations, and push notifications. PIPEDA-compliant — replace WhatsApp groups.
📋
Custom Forms
Build custom checklists, incident forms, and assessments. Workers complete on mobile. PDF export for records and Ministry audits.
📣
Shift Offers
Broadcast open shifts to available workers. They accept or decline from their phone. Fill vacancies without phone calls or text chains.
📍
Geofence Verification
Verify workers are at the right address when they clock in. Objective attendance evidence for funding audits.
🚗
Travel & Mileage
Workers log travel between participants. CRA-compliant mileage rates applied automatically. Export for reimbursement.
🔁
Recurring Shifts
Set up a regular support session once, repeat weekly, fortnightly, or monthly. Build your schedule in seconds.
🤖
Smart Worker Suggestions
When creating a shift, KareShift ranks available workers by history, compliance, and availability — so you always assign the best match.
🗓️
Worker Availability
Workers set their own availability from their phone. Coordinators see real-time availability when building the schedule.
🗓️
Participant Coverage
See which hours are covered for each participant and spot gaps before they become missed visits.
🏖️
Leave Management
Workers request leave, managers approve. Automatically reflected in the schedule.
🧑💼
Worker Self-Onboarding
Invite a worker — they complete their own profile, upload compliance documents, and set availability. No admin data entry.
📊
Analytics Dashboard
Shift fill rates, worker utilisation, compliance health, and funding delivery metrics at a glance.
📤
Export Everything
Payroll-ready CSV, styled Excel, and PDF exports. One click to get data into your payroll system.
🎤
Voice Dictation
Workers speak their care notes between visits. No typing on a phone. Tap the mic, talk naturally, notes are saved.
🔄
Multi-Role Support
Coordinators who also do support shifts can switch roles instantly. One account, two views — no separate login.
