🧑‍🦽 Built for NDIS Providers

Modern workforce and participant management for NDIS providers.

KareShift helps you roster the right workers to the right participants — with timesheets, compliance, funding tracking, and NDIS billing in one platform — one price, no per-worker fees.

Start Free Trial — 90 Days Free See How It Works

No credit card required · Cancel anytime (takes effect at period end)

🇦🇺 Care data hosted in Australia
💰 Per-tier pricing, no per-user fees
✅ No lock-in contract
⚖️ Full SCHADS Award engine
KareShift Dashboard — workforce management for NDIS providers

Sound familiar?

If you're running an NDIS provider, you're probably dealing with these every day.

📋

Rosters in spreadsheets

Juggling worker availability, participant preferences, and SCHADS compliance in Excel. One mistake = underpayment or double-booking.

💸

Per-user pricing that punishes growth

Every new worker adds to your monthly bill. 20 workers × $12/user = $240/month — and that's before admin seats.

⚠️

Compliance headaches

Worker screenings, WWCC, First Aid — tracked in spreadsheets with manual reminder emails. One lapse = audit risk.

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No funding visibility

You don't know how much of a participant's plan is used until you manually calculate it. Overspends surface too late.

⏱️

Paper timesheets

Workers submit hours on paper or text message. Admin re-enters into payroll. Errors everywhere. Hours wasted every week.

🔌

Disconnected tools

Roster in one app, timesheets in another, compliance in a spreadsheet, billing in yet another. Nothing talks to anything.

Everything you need to run your NDIS business

From rostering to compliance and NDIS claims — one platform, no spreadsheets.

📅

Smart Rostering

Drag-and-drop shift scheduling with availability checks, conflict detection, and SCHADS Award calculations to assist your rostering.

⏱️

Timesheet & Clock-in/out

Digital clock-in/out from mobile with GPS verification. Automatic timesheet generation ready for payroll export.

💸

Funding Tracking

Track NDIS plan budgets in real-time. Know exactly how much funding remains for each participant across all support categories.

🛡️

Worker Compliance

Track NDIS Worker Screening, First Aid, WWCC, and other credentials. Get alerts before they expire. Block non-compliant rostering.

📝

Progress Notes & Incidents

Workers log notes and incidents from their phone. Managers review and approve in one click. Full audit trail.

🏖️

Leave Management

Workers request leave, managers approve. Automatically reflected in the roster — no double-handling or manual gap-filling.

🧑‍💼

Worker Self-Onboarding

Invite a worker — they complete their own profile, upload compliance docs, and set availability. No admin data entry needed.

📊

Analytics Dashboard

Shift fill rates, worker utilisation, compliance health, and cancellation trends — all at a glance. Know how your business is performing.

🗓️

Participant Schedule Coverage

See which hours are covered for each participant and spot gaps instantly. Never miss a support session.

🤖

Smart Worker Suggestions

When creating a shift, KareShift ranks available workers by history, compliance, and availability — so you always pick the best match.

🔔

Shift Notifications & Reminders

Workers get emailed when shifts are assigned, changed, or cancelled. Automatic reminders 2 hours before each shift.

📤

Export Everything

Payroll-ready CSV, styled Excel, and branded PDF exports. NDIS bulk payment requests. One click to get data out.

🔁

Recurring Shifts

Set up a shift once, repeat it weekly, fortnightly, or monthly. Build your roster in seconds, not hours.

⚖️

SCHADS Award Alerts

Automatically detects minimum engagement breaches, overtime, and broken shift gaps. Stay compliant without manual checking.

💰

Auto Penalty Rates

Saturday, Sunday, and public holiday rates applied automatically based on your state. Correct NDIS claiming every time.

💬

In-App Messaging

Message workers directly, broadcast to teams, share attachments. Push notifications keep everyone in the loop — no more WhatsApp groups.

📋

Custom Forms

Build custom forms (checklists, assessments, reports) and attach them to shifts. Workers fill them out on-site. PDF export for records.

📣

Shift Offers

Broadcast open shifts to available workers. They accept or decline from their phone. Fill vacancies in minutes, not hours of phone calls.

🚗

Travel & Mileage

Workers log travel between participants. Mileage rates applied automatically. Export for reimbursement or NDIS claiming.

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Geofence Verification

Verify workers are at the right location when they clock in. Automatic alerts on geofence violations. Peace of mind for plan managers.

📥

Bulk Data Import

Import workers, participants, and plans from CSV or Excel. KareShift validates every record — you review and approve before saving.

🎤

Voice Dictation

Workers speak their progress notes after a shift — no typing on a phone. Tap the mic, dictate naturally, notes are saved. Works on Chrome and Edge.

🏠

SIL & Group Homes

Manage Supported Independent Living sites — allocate participants to group homes, track worker-to-participant ratios, and roster 24/7 coverage across multiple houses.

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Multi-Role Support

Owners and admins who also do support shifts can switch roles instantly. One account, two views — no separate login or dual profile needed.

🗓️

Worker Availability

Workers set and update their own availability from their phone. Coordinators see real-time availability when building the roster — no more back-and-forth texts to confirm shifts.

See it in action

Real product screenshots — not mockups. This is what your team will use every day.

NDIS Provider Dashboard

Owner Dashboard

Shifts today, compliance alerts, worker stats, getting started checklist — everything at a glance.

Roster Calendar

Roster & Scheduling

Weekly shift calendar with colour-coded participants, conflict detection, and drag-and-drop.

Participants List

Participants

All your NDIS participants — plan status, funding remaining, goals, linked workers.

MMM Area Auto-Fill on Participant Form

Travel Area Auto-Lookup

Enter a postcode — MMM remoteness area auto-resolves. Determines NDIS travel billing caps. Manual override available.

NDIS Funding Categories with Service and Travel breakdown columns

Funding Travel Breakdown

See exactly how much of each funding category is spent on service delivery vs travel. Helps prepare for NDIS plan reviews.

Public Holidays Management — add custom holidays for penalty rates

Public Holidays

System holidays auto-applied. Add your own (RDOs, enterprise days) — custom holidays trigger 2.5× penalty rates on shifts.

Penalty Rates Configuration — Saturday, Sunday, public holiday multipliers with SCHADS defaults

Penalty Rates

SCHADS penalty rates auto-calculated. Customise multipliers per org — Saturday, Sunday, public holiday, overtime, casual loading all configurable.

Holiday Self-Service — toggle holidays Active or Excluded for penalty rate control

Holiday Self-Service

Toggle system holidays Active or Excluded. Orgs that don't observe certain holidays can exclude them — no penalty rates applied on excluded days.

Timesheets

Timesheets

Auto-generated from clock-in/out. Approve, reject, or query. Exports to payroll CSV/Excel.

Analytics Dashboard

Analytics

Shift fill rate, worker utilisation, cancellation trends, compliance health, funding burn rate.

Workers List

Workers

Your full team — compliance status, availability, hours this week. Card or table view.

Unbilled Services Dashboard — track unsubmitted NDIS claims

Unbilled Services

See all delivered shifts not yet claimed. Filter by participant, date range, and worker — never miss billable hours.

In-App Messaging

In-App Messaging

1:1 and group messages. File attachments, read receipts, push notifications.

Worker Dashboard

Worker View

What support workers see — today's shifts, quick clock-in, compliance alerts, upcoming schedule.

SIL Group Homes — manage sites, participants, and 24/7 coverage

Group Homes (SIL)

Manage group home sites, allocate participants, track ratio compliance, and roster 24/7 coverage.

Multi-role management — switch between Owner and Support Worker

Multi-Role Support

Owners and admins who also do shifts can switch roles instantly. No separate account needed.

View Full Product Tour

Up and running in minutes, not weeks

1

Sign up in 2 minutes

Create your account. No credit card, no sales call, no lock-in.

2

Add workers & participants

Import your team or add them manually. Set up participant profiles and NDIS funding.

3

Create shifts & track time

Build your roster, assign shifts, and let workers clock in from their phone.

4

Export for payroll & NDIS claims

One-click export to your payroll system. Generate NDIS bulk payment requests.

How KareShift compares for NDIS

See why per-tier pricing is built for growing care providers for growing NDIS providers.

Feature KareShift Per-user tools Spreadsheets
Pricing model Per-tier from A$49/mo + GST $7–$12 per user/month Free (but costly in time)
Cost for 20 workers A$99/month + GST A$140–A$240/month $0 + hours of admin
SCHADS Award tools ✓ Built-in calculations ✓ Some ✗ Manual
Digital clock-in/out ✓ GPS verified ✓ ✗
Worker credential tracking ✓ With expiry alerts ✓ Basic ✗
NDIS funding tracking ✓ Real-time budgets ✓ Some ✗
NDIS bulk payment export ✓ One-click ~ Manual ✗
Setup time Minutes Days–weeks Hours (then ongoing)
Lock-in contract None Varies — check terms directly with each provider N/A
Data location 🇦🇺 Australia Varies Your computer

Competitor estimates based on publicly available pricing. Last verified: 10-Aug-2026

Purpose-built pricing for care providers

One platform for your whole operation. No per-user fees, no setup fees, no exit fees. All prices exclude GST.

✓ 90-day free trial ✓ No credit card required ✓ No setup fees ✓ No transaction fees ✓ No payment surcharges ✓ Cancel anytime — takes effect at period end

Starter

A$49/month + GST

A$470/year (save 20%) + GST

For solo operators and micro providers

  • Up to 5 workers
  • Unlimited participants
  • Rostering & timesheets
  • Digital clock-in/out (GPS)
  • Worker compliance tracking
  • Email support
Start Free Trial
Most Popular

Growth

A$99/month + GST

A$950/year (save 20%) + GST

For growing providers scaling their team

  • Up to 20 workers
  • Unlimited participants
  • Everything in Starter, plus:
  • Funding tracking
  • Progress notes & incidents
  • Leave management
  • Shift swap & cancellations
  • Analytics dashboard
  • Schedule coverage view
Start Free Trial

Scale

A$249/month + GST

A$2,390/year (save 20%) + GST

For established providers with large teams

  • 50 workers included (+A$5/worker + GST after)
  • Unlimited participants
  • Everything in Growth, plus:
  • NDIS bulk payment export
  • Payroll export (CSV, Excel, PDF)
  • Full audit trail (7-year retention)
  • One-click data export (CSV/Excel/PDF)
Start Free Trial

💡 Pricing built around your operation, not your headcount

5 workers Per-user platforms: ~A$55/mo KareShift: A$49/mo + GST
20 workers Per-user platforms: ~A$220/mo KareShift: A$99/mo + GST — save A$1,452/yr
50 workers Per-user platforms: ~A$550/mo KareShift: A$249/mo + GST — save A$3,612/yr

Compared to typical per-user rostering platforms at ~A$10–11/user/month (estimated from publicly available pricing for ShiftCare, CareMaster, and similar tools as of Aug 2026 — contact providers for current rates). All prices exclude GST (10%). GST is added at checkout for Australian businesses.

Built for NDIS providers like you

🖥️

Providers tired of spreadsheets

You're managing rosters in Excel and timesheets on paper. KareShift replaces the chaos with one simple system.

📈

Growing providers scaling their team

From 5 workers to 500+. KareShift grows with you — no migration, no per-user penalties, no enterprise lock-in.

⚖️

Providers who care about compliance

NDIS Worker Screening, WWCC, First Aid, SCHADS Award — tracked automatically with expiry alerts and roster blocks.

Frequently asked questions

No. KareShift is month-to-month. You can cancel anytime with no penalties or exit fees. Cancellation takes effect at the end of your current billing period.

Yes. All subscriptions renew automatically. We send a reminder email 7 days before your next billing date. Cancel anytime from your account settings — takes effect at the end of your current billing period.

Each plan includes a set number of workers (5, 20, or 50 depending on your tier). Within that limit, no per-user fees. On the Scale plan, additional workers beyond 50 cost just A$5/worker/month + GST.

Yes. On the Scale plan, you can generate NDIS bulk payment request files directly from approved timesheets. Support categories, line items, and rates are calculated automatically.

All care data (participant records, shifts, timesheets, notes) is encrypted at rest and in transit, stored in AWS Sydney (ap-southeast-2). We follow Australian Privacy Principles. Transactional services (email delivery, payments) may use overseas infrastructure — see our Privacy Policy.

Yes. Download our pre-built Excel templates, fill in your data, and upload (CSV also accepted). KareShift validates every record before saving — you review, fix errors, and import only correct data.

Yes! KareShift also supports Residential Aged Care with ADL charting, care plans, AN-ACC tracking, clinical observations, and SIRS compliance. See KareShift for Aged Care →

Everything. Full access to all Growth plan features for 90 days with up to 5 workers. No credit card required. At the end of your trial, choose the plan that fits. If you don't subscribe, your account enters read-only mode — we never charge without your explicit consent.

Ready to ditch the spreadsheets?

Join NDIS providers who've switched to KareShift. Start your free 90-day trial today.

Start Free Trial — No Credit Card

Submit feedback directly inside the app — no email needed. Feature requests go straight into our roadmap.

NDIS Guides & Resources

The Complete Guide to NDIS Rostering Software

What to look for in purpose-built rostering tools — GPS clock-in, SCHADS pay calc, compliance tracking.

SCHADS Award Pay Rates Explained

Levels, penalty rates, overtime, casual loading, and how software auto-calculates them.

NDIS Plan Management Tips

Why Excel fails for funding tracking and how digital tools give real-time burn-down visibility.