🏥 Built for Residential Aged Care

Replace paper charts and legacy systems with one modern platform.

KareShift helps residential aged care facilities digitise ADL charting, manage care plans, track AN-ACC funding, and stay compliant with the Aged Care Quality Standards — all in one place.

Start Free Trial — 90 Days Free See How It Works

No credit card required · No lock-in contract · Cancel anytime (takes effect at period end)

🇦🇺 Care data hosted in Australia
📋 Aged Care Act 2024 aligned
💰 Per-bed pricing — your workers are always unlimited
📱 Mobile-first for care workers
KareShift Aged Care Dashboard — facility management, AN-ACC tracking, ADL charting

Sound familiar?

If you're running a residential aged care facility, you're probably dealing with these every day.

📝

Paper ADL charts

Workers filling out paper charts that get lost, damaged, or can't be read. No real-time visibility for managers. Auditors want 7 years of records — good luck finding them.

⚠️

Compliance anxiety

SIRS deadlines, Quality Standards evidence, worker screening expiry — tracked across spreadsheets, email reminders, and sticky notes. One missed deadline = non-compliance.

🏚️

Legacy software that fights you

Clunky systems built 15 years ago. Workers hate using them. Training takes weeks. No mobile access. Every update breaks something.

💸

Per-user pricing that scales against you

30 care workers × $12/user/month = $360/month before you even add admin staff. Your software bill grows faster than your revenue.

🔌

Disconnected systems

Roster in one system. Timesheets in another. Care plans on paper. Observations in yet another app. Nothing talks to anything. Data entry happens 3 times.

📊

No visibility into care quality

You don't know today's ADL completion rate until tomorrow. Care minutes are calculated manually at month-end. Problems surface too late to fix.

Everything your facility needs in one platform

Purpose-built for residential aged care. Not bolted onto an NDIS tool.

Core Feature

Digital ADL Charting

Workers tap to record care delivery on their phone. No more paper charts. Every task is timestamped, attributed, and immutable — ready for audit at any time.

  • Auto-generated task lists from care plans + room assignments
  • Mark tasks: Completed, Refused, Not Required, Unable to Complete
  • Mandatory notes on refusals and escalation on unable-to-complete
  • Real-time progress indicator per shift
  • Immutable records with amendment trail (7-year retention)
  • Shift-end summary flags incomplete tasks to coordinator
KareShift ADL Charting — task cards grouped by room with completion status
Care Management

Structured Care Plans

Prescribe exactly what care each resident needs, how often, and when. The system generates the right tasks for the right shift automatically.

  • Standard ADL categories: showering, dressing, meals, mobility, continence, oral care
  • Custom task definitions for facility-specific activities
  • Frequency: once daily, twice daily, every 2h, per meal, per shift, weekly
  • Time-of-day preferences (morning, afternoon, evening, night)
  • Priority levels: Routine, High, Urgent
  • Full version history with who changed what and when
KareShift Residents — resident profiles with room assignment and care status
Clinical

Clinical Observations & Vitals

Record vitals, skin integrity checks, falls risk assessments, and weight — with automatic range validation and out-of-range alerts to coordinators.

  • Blood pressure, heart rate, temperature, O₂ sats, respiratory rate
  • Weight tracking with trend analysis
  • Skin integrity: body map, wound staging, photo attachments
  • Falls risk assessment with configurable scoring
  • Out-of-range alerts sent to shift coordinator within 60 seconds
  • Trend charts: 7-day, 30-day, 90-day, 6-month, 12-month views
KareShift Clinical Observations — vitals recording with trend charts and out-of-range alerts
Operations

Facility & Room Management

Model your physical building structure — wings, floors, rooms, bed counts. See occupancy at a glance. Assign residents to rooms and workers to room ranges.

  • Wings, floors, rooms with bed capacity (1–4 beds per room)
  • Room status: Available, Occupied, Maintenance, Closed
  • Occupancy dashboard with real-time bed availability
  • Capacity enforcement — prevents over-assignment
  • Unlimited rooms, wings, and floors per facility
  • Room-range rostering: assign workers to rooms, not individuals
KareShift Facility Management — wings, rooms, beds and occupancy overview
Funding

AN-ACC Funding Tracking

Track each resident's AN-ACC classification, daily funding amount, and reassessment dates. See total facility revenue at a glance.

  • Per-resident classification with effective dates
  • Base care tariff, adjusted amount, and supplement breakdown
  • Daily, weekly, and monthly funding totals
  • 60-day reassessment approaching alerts
  • Auto-close classification on discharge or death
  • CSV/Excel/PDF export for finance team
KareShift AN-ACC Funding — classification tracking, daily subsidy, reassessment alerts
Funding Intelligence

90-Day Funding Forecast

Project your AN-ACC revenue for the next 90 days. The chart accounts for bed hold returns, classification changes, and current occupancy to give you a clear financial outlook.

  • Daily projected amount over 90 days
  • Bed hold return events marked on the timeline
  • Baseline vs projected revenue comparison
  • Date-range filtering on the management dashboard
KareShift 90-Day AN-ACC Funding Forecast — projected daily revenue with bed hold return events
Penalty Rates

Public Holiday Management

System holidays are auto-applied for penalty rate calculations. Owners can add custom holidays (RDOs, enterprise agreement days) that also trigger penalty rates on shifts.

  • Government holidays pre-loaded for all states
  • Add custom org holidays (company days, RDOs)
  • Custom holidays trigger 2.5× penalty rates automatically
  • Source badges — see which are system vs custom
  • Multi-country: AU, NZ, GB holidays supported
  • Bulk import for loading entire years at once
KareShift Public Holidays — system + custom holidays with source badges and penalty rate triggers
Customisation

Penalty Rates & Template Import

Configurable penalty rate multipliers with one-click holiday template import. Override defaults per organisation or use standard aged care rates.

  • Saturday, Sunday, public holiday multipliers
  • Casual loading, overtime, broken shift allowance
  • Default/Custom badges show what's overridden
  • Import entire year's holidays from templates
  • Holiday exclusion toggle — skip irrelevant holidays
  • Instant backfill — existing shifts update automatically
KareShift Penalty Rates — grouped rate multipliers with Default/Custom badges

Plus everything else you need

🔄

Shift Handovers

Structured handover from outgoing to incoming shift. Flag residents needing attention. Priority tasks auto-highlighted for incoming workers.

📅

Room-Range Rostering

Assign workers to rooms, not individuals. Contiguous ranges (rooms 1–10) or specific rooms (3, 7, 12). Overlapping assignments for team shifts.

⏱️

Care Minutes Tracking

Automatic calculation of care minutes per resident per day. RN vs total distinction. Weekly reports. Alerts when below 200-minute target.

🛡️

Worker Compliance

Aged Care Worker Screening, mandatory training, credential expiry tracking. Auto-populated checklist on worker creation. Dashboard health score.

📊

Facility Dashboard

Occupancy, staffing, ADL completion rate, AN-ACC total, care minutes, coverage gaps, incidents — everything at a glance.

🔔

Coverage Monitoring

Detect staffing gaps for the next 7 days. Staffing ratio per shift period. Auto-recalculate on cancellation or sick leave.

👤

Resident Profiles

Comprehensive profiles: medical history, medications, allergies, dietary needs, NOK, GP details, mobility, cognitive status. All in one place.

🔒

Restrictive Practices Register

Record all restrictive practice events. Per-resident history. Facility-wide summary. Alerts at 3+ events in 7 days. Full regulatory compliance.

📤

Payroll & Export

Payroll-ready CSV, styled Excel, and branded PDF exports. Timesheets with room context. No NDIS line items — just clean shift hours for aged care payroll processing.

💬

In-App Messaging

Message workers and coordinators directly. Broadcast announcements to teams. Share attachments. Push notifications keep everyone connected.

📋

Custom Forms

Build custom checklists and assessment forms. Attach to shifts. Workers complete on mobile. PDF export for records and audits.

📥

Bulk Data Import

Import residents, workers, and room data from CSV or Excel. Validated before saving — review, fix, and approve in one step.

🎤

Voice Dictation

Workers speak their shift notes and progress entries — no typing on a phone. Tap the mic, talk naturally, notes are saved. Works on Chrome and Edge. Saves 5 minutes per shift.

📣

Shift Offers

Broadcast open shifts to available workers. They accept or decline from their phone. Fill vacant shifts in minutes — no phone calls or text chains.

📍

Geofence Verification

Verify workers are at the right location when they clock in. Automatic alerts on geofence violations. Objective attendance evidence for aged care audits.

🔁

Recurring Shifts

Set up a shift pattern once, repeat weekly, fortnightly, or monthly. Build a full roster in seconds. Adjust individual shifts without breaking the pattern.

🤖

Smart Worker Suggestions

When creating a shift, KareShift ranks available workers by history, compliance, and availability — so you always assign the best match for that resident and room.

🗓️

Worker Availability

Workers set and update their own availability from their phone. Coordinators see real-time availability when building the roster — no more back-and-forth to confirm shifts.

🧑‍💼

Worker Self-Onboarding

Invite a worker — they complete their own profile, upload credentials, and set availability. No admin data entry. Saves 30 minutes per new hire.

🚗

Travel & Mileage

Workers log travel between sites for home care and community visits. Mileage rates applied automatically. Export for reimbursement — especially relevant for Home Care Package and Support at Home work.

🔄

Multi-Role Support

Directors and coordinators who also work care shifts can switch roles instantly. One account, two views — no separate login or dual profile needed.

🏖️

Leave Management

Workers request leave, managers approve. Automatically reflected in the roster — no double-handling or manual gap-filling.

📊

Analytics Dashboard

Shift fill rates, worker utilisation, compliance health, ADL completion trends, and coverage gaps — all at a glance. Know how your facility is performing week to week.

See it in action

Real product screenshots — not stock photos. This is what your team will use every day.

Aged Care Management Dashboard

Management Dashboard

Occupancy, care minutes, staffing, AN-ACC revenue, SIRS alerts — everything at a glance.

Date-Range Filter on Dashboard — preset buttons for Today, Last 7 Days, This Month

Date-Range Filtering

Filter dashboard metrics by preset ranges or custom dates. Coverage, incidents, and care minutes all respond to the selected window.

AN-ACC 90-Day Funding Projection Chart

Funding Forecast

90-day AN-ACC revenue projection. Visualises baseline, bed hold returns, and total expected funding.

MMM Area Auto-Fill on Resident Form

Remoteness Auto-Lookup

Postcode entered, MMM area auto-resolved. Used for remote funding loadings and workforce incentive calculations.

Room-Range Roster

Roster & Staffing

Room-range shift assignment. Morning/afternoon/night coverage across all wings.

Shift Handover

Shift Handover

Structured handover — flagged residents, priority tasks, concerns from outgoing staff.

Restrictive Practices Register

Restrictive Practices

Complete register per resident. Frequency monitoring, alerts, compliance reporting.

SIRS Incident Reporting

SIRS & Incidents

SIRS classification, 24-hour deadline tracking, quality standards evidence.

Coverage Monitoring

Coverage Monitoring

Identify gaps, verify ratios, ensure every wing is covered every shift.

eMAR — Medication Orders with controlled drug indicators

Electronic Medication Administration (eMAR)

Full medication management — orders, rounds, PRN, controlled drugs. Real-time compliance tracking with missed dose alerts.

Controlled Drug Register — chain of custody with witness signatures

Controlled Drug Register

Schedule 8 register with opening balance, receipts, administrations, disposals, and discrepancy alerts. Full chain of custody.

Medication Rounds — worker view with room-by-room checklist

Medication Rounds

Workers see their room assignments with medication checklists. Tap to administer, record PRN, flag missed doses. Mobile-first.

Worker Dashboard

Worker View

What care workers see — room assignments, ADL tasks, handover notes, compliance alerts.

Worker ADL Charting

Worker ADL Charting

Tap to mark tasks complete. Progress indicator. Notes on refusals. All from their phone.

View Full Product Tour

Support at Home — Community Aged Care

For providers delivering care in clients' homes. Quarterly budgets, service tracking, and claiming — built for the new Support at Home program.

💡 Pricing for community/home care: Uses the same per-bed model — based on your total client count rather than physical beds. See pricing or contact us for a quote specific to your home care operation.

Client Management

Admit clients, assign classification levels (1-8), track quarterly budgets. Search, filter, and schedule visits directly from the client list.

KareShift Home Care — client detail with classification level and quarterly budget tracking

Budget Tracking

Quarterly budgets auto-created from classification levels. Real-time burn-down as timesheets are approved. Alerts at 75% and 90% usage.

KareShift Home Care — budget overview with burn-down bars and alert indicators

Services Australia Claiming

Generate claim batches for submission. Validates government IDs, checks rate caps, and produces the bulk upload file.

KareShift Home Care — claims management with generated batches and download

Worker Route View

See a worker's daily schedule as a route between clients. Estimated travel times, gap alerts, and distance tracking.

KareShift Home Care — worker route view with travel time estimates between client visits

Built for Aged Care Act 2024 compliance

SIRS reporting, Quality Standards evidence, restrictive practices — tracked and managed in one system.

🚨

SIRS Reporting

Priority 1 and Priority 2 incident classification. Automatic deadline tracking (24h / 30d). Alerts at 20h and 25d before deadline. Full reporting status audit trail.

⭐

8 Quality Standards

Evidence repository per standard. Upload documents (PDF, DOCX, images). Track coverage. Know exactly which standards have evidence gaps before your next assessment.

🔐

Worker Screening

Track Aged Care Worker Screening status per worker. Auto-expire. 30-day warning alerts. Visual indicator on roster when screening is expired. Mandatory from mid-2025.

📝

Restrictive Practices

Complete register per resident. Practice types: chemical, physical, mechanical, environmental, seclusion. Frequency alerts. Behaviour support plan linking.

⏰

Care Minutes

Automatic calculation against the 200 min/day target (40 min RN). Rolling 7-day average. Weekly export. Alerts when falling below threshold.

🗄️

7-Year Retention

All clinical observations, ADL charts, incidents, handovers, and restrictive practices retained for 7+ years. Immutable records with amendment trails. Always audit-ready.

Up and running in a day, not months

No lengthy implementation. No consultants. No training sessions. Your team picks it up because it's designed to be obvious.

1

Set up your facility

Create your facility, add wings and floors, define rooms with bed counts. Takes 15 minutes.

2

Add residents & care plans

Create resident profiles with medical details, NOK, and GP. Set up care plans with ADL tasks and frequencies.

3

Invite workers & roster

Workers self-onboard (profile, compliance docs, availability). Create shifts by assigning workers to room ranges.

4

Workers deliver & chart care

Shift starts → task list auto-generates from care plans. Workers tap to record. Managers see progress in real-time.

How KareShift compares for aged care

Purpose-built vs legacy systems vs paper.

Feature KareShift Legacy aged care systems Paper / Spreadsheets
Pricing Per-bed from A$249/mo + GST Contact-sales enterprise pricing (varies widely) Free (massive labour cost)
ADL charting ✓ Digital, mobile, real-time ✓ Desktop-only, clunky ✗ Paper charts
Care plan → task generation ✓ Automatic per shift ~ Manual assignment ✗ Workers read the folder
Clinical observations ✓ With alerts & trends ✓ Basic recording ✗ Paper log
AN-ACC tracking ✓ Auto-close, reassessment alerts ~ Separate system ✗ Spreadsheet
SIRS compliance ✓ Deadline tracking + alerts ~ Manual tracking ✗ Calendar reminders
Care minutes calculation ✓ Automatic daily ~ Monthly manual ✗ Not tracked
Mobile access ✓ Mobile-first design Limited mobile access (varies by provider) N/A
Setup time 1 day 3–6 months N/A
Lock-in contract None Varies — check terms directly with each provider N/A

Per-bed pricing built for residential care

Pay based on your facility size, not headcount. Unlimited workers on every plan. All prices exclude GST.

✓ 90-day free trial ✓ No credit card required ✓ Unlimited workers ✓ No per-user fees ✓ No setup fees ✓ Cancel anytime — takes effect at period end
Monthly Annual Save 17%

Monthly

A$299/month + GST

No lock-in — cancel anytime (takes effect at period end)

  • Up to 30 beds included
  • +A$9/bed/month + GST for each bed above 30
  • Unlimited workers (no per-user fees)
  • All features included
  • ADL charting, care plans, clinical observations
  • AN-ACC tracking, SIRS compliance
  • Facility dashboard & care minutes
  • Shift handovers & coverage monitoring
  • Restrictive practices register
  • 7-year data retention
  • Email support
Start Free Trial
Best Value

Annual

A$249/month + GST

Billed A$2,988/year + GST

Save A$600/year vs monthly

  • Up to 30 beds included
  • +A$7/bed/month + GST for each bed above 30
  • Unlimited workers (no per-user fees)
  • All features included
  • ADL charting, care plans, clinical observations
  • AN-ACC tracking, SIRS compliance
  • Facility dashboard & care minutes
  • Shift handovers & coverage monitoring
  • Restrictive practices register
  • 7-year data retention
  • Priority email support
Start Free Trial

💡 What would your facility pay?

30 beds A$249/mo (annual) or A$299/mo (monthly) = A$8.30–$9.97/bed/month
50 beds A$389/mo (annual) or A$479/mo (monthly) = A$7.78–$9.58/bed/month
80 beds A$599/mo (annual) or A$749/mo (monthly) = A$7.49–$9.36/bed/month
120 beds A$879/mo (annual) or A$1,109/mo (monthly) = A$7.33–$9.24/bed/month

All prices exclude GST (10%). GST added at checkout. Compare this to legacy systems charging $500–$2,000+/month with setup fees and lock-in contracts.

Built for facilities like yours

🏠

Small residential facilities (30–50 beds)

Single-site operators moving off paper. You need something affordable that your workers will actually use. No 6-month implementation project.

🏢

Mid-size facilities (50–100 beds)

You've outgrown basic tools but don't need enterprise bloat. Full ADL charting, AN-ACC tracking, SIRS compliance, and care minutes — without the enterprise price tag.

🔄

Facilities replacing legacy systems

Your current system is 15 years old, desktop-only, and workers hate it. KareShift is modern, mobile-first, and designed for people who actually deliver care.

Frequently asked questions

Your subscription is based on total bed count (sum of all room bed counts in your facility). The base plan includes up to 30 beds. Above 30, you pay A$7/bed/month + GST (annual) or A$9/bed/month + GST (monthly). Workers are unlimited on all plans — no per-user fees, ever.

Full access to every feature with no limits. No credit card needed to start. At the end of 90 days, choose monthly or annual billing. If you don't subscribe, your account enters read-only mode — we never charge without your explicit consent.

Yes. All subscriptions renew automatically. We send a reminder email 7 days before your next billing date. Cancel anytime from your account settings — takes effect at the end of your current billing period.

KareShift is built to support compliance with the Aged Care Quality Standards, SIRS obligations, and the Aged Care Act 2024. The platform provides the tools — SIRS deadline tracking, evidence repositories, worker screening management, and care minutes calculation — to help your facility demonstrate compliance. As with any software tool, the platform assists your compliance efforts but does not replace independent verification by your quality team.

Most facilities are operational within a day. Create your facility and rooms (15 min), add residents (depends on count — batch import available), invite workers (they self-onboard), and you're live. No consultants, no training programs, no "go-live" project.

Yes. The ADL charting interface is designed mobile-first — workers tap to mark tasks, add notes, and record observations from their phone during their shift. No app download needed — it works in the browser. Managers use desktop for facility-level views.

All ADL charts, clinical observations, incident records, handovers, and restrictive practice events are retained for a minimum of 7 years. Records are immutable — corrections create amendment records linked to the original, preserving the full audit trail. Your data is always audit-ready.

Yes. KareShift supports both NDIS and Aged Care as separate verticals. If you operate in both sectors, create one organisation for NDIS and another for Aged Care — each gets the right modules, terminology, and pricing for their sector. Same login, separate workspaces.

All care data (resident records, shifts, timesheets, clinical observations) is stored in AWS Sydney (ap-southeast-2), encrypted at rest and in transit. We follow Australian Privacy Principles. Transactional services (email delivery, payments) may use overseas infrastructure — see our Privacy Policy.

Ready to digitise your facility?

Join aged care providers replacing paper charts and legacy systems with KareShift. Start your free 90-day trial today — no credit card, no lock-in, no risk.

Start Free Trial — 90 Days Free

Submit feedback directly inside the app — no email needed. Feature requests go straight into our roadmap.

Aged Care Guides & Resources

Aged Care Staff Compliance

AHPRA, police checks, first aid — how automated expiry alerts prevent compliance gaps.

Care Minutes Compliance Guide

200-minute target, RN requirements, and how to track compliance from roster data.

AN-ACC Funding Explained

Three funding components, classification process, and why reassessment dates matter.