KareShift helps you roster the right workers to the right participants — with timesheets, compliance, funding tracking, and NDIS billing in one flat-rate platform.
No credit card required · Cancel anytime
If you're running an NDIS provider, you're probably dealing with these every day.
Juggling worker availability, participant preferences, and SCHADS compliance in Excel. One mistake = underpayment or double-booking.
Every new worker adds to your monthly bill. 20 workers × $12/user = $240/month — and that's before admin seats.
Worker screenings, WWCC, First Aid — tracked in spreadsheets with manual reminder emails. One lapse = audit risk.
You don't know how much of a participant's plan is used until you manually calculate it. Overspends surface too late.
Workers submit hours on paper or text message. Admin re-enters into payroll. Errors everywhere. Hours wasted every week.
Roster in one app, timesheets in another, compliance in a spreadsheet, billing in yet another. Nothing talks to anything.
From rostering to compliance and NDIS claims — one platform, no spreadsheets.
Drag-and-drop shift scheduling with availability checks, conflict detection, and SCHADS Award calculations to assist your rostering.
Digital clock-in/out from mobile with GPS verification. Automatic timesheet generation ready for payroll export.
Track NDIS plan budgets in real-time. Know exactly how much funding remains for each participant across all support categories.
Track NDIS Worker Screening, First Aid, WWCC, and other credentials. Get alerts before they expire. Block non-compliant rostering.
Workers log notes and incidents from their phone. Managers review and approve in one click. Full audit trail.
Workers request leave, managers approve. Automatically reflected in the roster — no double-handling or manual gap-filling.
Invite a worker — they complete their own profile, upload compliance docs, and set availability. No admin data entry needed.
Shift fill rates, worker utilisation, compliance health, and cancellation trends — all at a glance. Know how your business is performing.
See which hours are covered for each participant and spot gaps instantly. Never miss a support session.
When creating a shift, KareShift ranks available workers by history, compliance, and availability — so you always pick the best match.
Workers get emailed when shifts are assigned, changed, or cancelled. Automatic reminders 2 hours before each shift.
Payroll-ready CSV, styled Excel, and branded PDF exports. NDIS bulk payment requests. One click to get data out.
Set up a shift once, repeat it weekly, fortnightly, or monthly. Build your roster in seconds, not hours.
Automatically detects minimum engagement breaches, overtime, and broken shift gaps. Stay compliant without manual checking.
Saturday, Sunday, and public holiday rates applied automatically based on your state. Correct NDIS claiming every time.
Message workers directly, broadcast to teams, share attachments. Push notifications keep everyone in the loop — no more WhatsApp groups.
Build custom forms (checklists, assessments, reports) and attach them to shifts. Workers fill them out on-site. PDF export for records.
Broadcast open shifts to available workers. They accept or decline from their phone. Fill vacancies in minutes, not hours of phone calls.
Workers log travel between participants. Mileage rates applied automatically. Export for reimbursement or NDIS claiming.
Verify workers are at the right location when they clock in. Automatic alerts on geofence violations. Peace of mind for plan managers.
Import workers, participants, and plans from CSV or Excel. KareShift validates every record — you review and approve before saving.
Create your account. No credit card, no sales call, no lock-in.
Import your team or add them manually. Set up participant profiles and NDIS funding.
Build your roster, assign shifts, and let workers clock in from their phone.
One-click export to your payroll system. Generate NDIS bulk payment requests.
See why flat-rate pricing makes more sense for growing NDIS providers.
| Feature | KareShift | Per-user tools | Spreadsheets |
|---|---|---|---|
| Pricing model | Flat rate from A$49/mo + GST | $7–$12 per user/month | Free (but costly in time) |
| Cost for 20 workers | A$99/month + GST | A$140–A$240/month | $0 + hours of admin |
| SCHADS Award tools | ✓ Built-in calculations | ✓ Some | ✗ Manual |
| Digital clock-in/out | ✓ GPS verified | ✓ | ✗ |
| Worker credential tracking | ✓ With expiry alerts | ✓ Basic | ✗ |
| NDIS funding tracking | ✓ Real-time budgets | ✓ Some | ✗ |
| NDIS bulk payment export | ✓ One-click | ~ Manual | ✗ |
| Setup time | Minutes | Days–weeks | Hours (then ongoing) |
| Lock-in contract | None | Often 12 months | N/A |
| Data location | 🇦🇺 Australia | Varies | Your computer |
No per-user fees. No hidden costs. All prices exclude GST.
A$470/year (save 20%) + GST
For solo operators and micro providers
A$950/year (save 20%) + GST
For growing providers scaling their team
A$2,390/year (save 20%) + GST
For established providers with large teams
💡 Why flat-rate pricing saves you money
Compared to typical per-user rostering platforms at ~A$10–11/user/month. All prices exclude GST (10%). GST is added at checkout for Australian businesses.
You're managing rosters in Excel and timesheets on paper. KareShift replaces the chaos with one simple system.
From 5 workers to 500+. KareShift grows with you — no migration, no per-user penalties, no enterprise lock-in.
NDIS Worker Screening, WWCC, First Aid, SCHADS Award — tracked automatically with expiry alerts and roster blocks.
No. KareShift is month-to-month. You can cancel anytime with no penalties or exit fees. Cancellation takes effect at the end of your current billing period.
Each plan includes a set number of workers (5, 20, or 50 depending on your tier). Within that limit, no per-user fees. On the Scale plan, additional workers beyond 50 cost just A$5/worker/month + GST.
Yes. On the Scale plan, you can generate NDIS bulk payment request files directly from approved timesheets. Support categories, line items, and rates are calculated automatically.
Your data is encrypted at rest and in transit, stored in AWS Sydney (ap-southeast-2). We follow Australian Privacy Principles and are working toward ISO 27001 certification.
Yes. Download our pre-built Excel templates, fill in your data, and upload (CSV also accepted). KareShift validates every record before saving — you review, fix errors, and import only correct data.
Yes! KareShift also supports Residential Aged Care with ADL charting, care plans, AN-ACC tracking, clinical observations, and SIRS compliance. See KareShift for Aged Care →
Everything. Full access to all Growth plan features for 90 days with up to 5 workers. No credit card required. At the end of your trial, choose the plan that fits.
Join NDIS providers who've switched to KareShift. Start your free 90-day trial today.
Start Free Trial — No Credit CardSubmit feedback directly inside the app — no email needed. Feature requests go straight into our roadmap.