KareShift helps residential aged care facilities digitise ADL charting, manage care plans, track AN-ACC funding, and stay compliant with the Aged Care Quality Standards — all in one place.
No credit card required · No lock-in contract · Cancel anytime
If you're running a residential aged care facility, you're probably dealing with these every day.
Workers filling out paper charts that get lost, damaged, or can't be read. No real-time visibility for managers. Auditors want 7 years of records — good luck finding them.
SIRS deadlines, Quality Standards evidence, worker screening expiry — tracked across spreadsheets, email reminders, and sticky notes. One missed deadline = non-compliance.
Clunky systems built 15 years ago. Workers hate using them. Training takes weeks. No mobile access. Every update breaks something.
30 care workers × $12/user/month = $360/month before you even add admin staff. Your software bill grows faster than your revenue.
Roster in one system. Timesheets in another. Care plans on paper. Observations in yet another app. Nothing talks to anything. Data entry happens 3 times.
You don't know today's ADL completion rate until tomorrow. Care minutes are calculated manually at month-end. Problems surface too late to fix.
Purpose-built for residential aged care. Not bolted onto an NDIS tool.
Workers tap to record care delivery on their phone. No more paper charts. Every task is timestamped, attributed, and immutable — ready for audit at any time.
Prescribe exactly what care each resident needs, how often, and when. The system generates the right tasks for the right shift automatically.
Record vitals, skin integrity checks, falls risk assessments, and weight — with automatic range validation and out-of-range alerts to coordinators.
Model your physical building structure — wings, floors, rooms, bed counts. See occupancy at a glance. Assign residents to rooms and workers to room ranges.
Track each resident's AN-ACC classification, daily funding amount, and reassessment dates. See total facility revenue at a glance.
Structured handover from outgoing to incoming shift. Flag residents needing attention. Priority tasks auto-highlighted for incoming workers.
Assign workers to rooms, not individuals. Contiguous ranges (rooms 1–10) or specific rooms (3, 7, 12). Overlapping assignments for team shifts.
Automatic calculation of care minutes per resident per day. RN vs total distinction. Weekly reports. Alerts when below 200-minute target.
Aged Care Worker Screening, mandatory training, credential expiry tracking. Auto-populated checklist on worker creation. Dashboard health score.
Occupancy, staffing, ADL completion rate, AN-ACC total, care minutes, coverage gaps, incidents — everything at a glance.
Detect staffing gaps for the next 7 days. Staffing ratio per shift period. Auto-recalculate on cancellation or sick leave.
Comprehensive profiles: medical history, medications, allergies, dietary needs, NOK, GP details, mobility, cognitive status. All in one place.
Record all restrictive practice events. Per-resident history. Facility-wide summary. Alerts at 3+ events in 7 days. Full regulatory compliance.
Payroll-ready CSV, styled Excel, and branded PDF exports. Timesheets with room context. No NDIS line items — just clean shift hours for aged care payroll processing.
Message workers and coordinators directly. Broadcast announcements to teams. Share attachments. Push notifications keep everyone connected.
Build custom checklists and assessment forms. Attach to shifts. Workers complete on mobile. PDF export for records and audits.
Import residents, workers, and room data from CSV or Excel. Validated before saving — review, fix, and approve in one step.
SIRS reporting, Quality Standards evidence, restrictive practices — tracked and managed in one system.
Priority 1 and Priority 2 incident classification. Automatic deadline tracking (24h / 30d). Alerts at 20h and 25d before deadline. Full reporting status audit trail.
Evidence repository per standard. Upload documents (PDF, DOCX, images). Track coverage. Know exactly which standards have evidence gaps before your next assessment.
Track Aged Care Worker Screening status per worker. Auto-expire. 30-day warning alerts. Visual indicator on roster when screening is expired. Mandatory from mid-2025.
Complete register per resident. Practice types: chemical, physical, mechanical, environmental, seclusion. Frequency alerts. Behaviour support plan linking.
Automatic calculation against the 200 min/day target (40 min RN). Rolling 7-day average. Weekly export. Alerts when falling below threshold.
All clinical observations, ADL charts, incidents, handovers, and restrictive practices retained for 7+ years. Immutable records with amendment trails. Always audit-ready.
No lengthy implementation. No consultants. No training sessions. Your team picks it up because it's designed to be obvious.
Create your facility, add wings and floors, define rooms with bed counts. Takes 15 minutes.
Create resident profiles with medical details, NOK, and GP. Set up care plans with ADL tasks and frequencies.
Workers self-onboard (profile, compliance docs, availability). Create shifts by assigning workers to room ranges.
Shift starts → task list auto-generates from care plans. Workers tap to record. Managers see progress in real-time.
Purpose-built vs legacy systems vs paper.
| Feature | KareShift | Legacy aged care systems | Paper / Spreadsheets |
|---|---|---|---|
| Pricing | Per-bed from A$249/mo + GST | A$500–$2,000+/mo per-user | Free (massive labour cost) |
| ADL charting | ✓ Digital, mobile, real-time | ✓ Desktop-only, clunky | ✗ Paper charts |
| Care plan → task generation | ✓ Automatic per shift | ~ Manual assignment | ✗ Workers read the folder |
| Clinical observations | ✓ With alerts & trends | ✓ Basic recording | ✗ Paper log |
| AN-ACC tracking | ✓ Auto-close, reassessment alerts | ~ Separate system | ✗ Spreadsheet |
| SIRS compliance | ✓ Deadline tracking + alerts | ~ Manual tracking | ✗ Calendar reminders |
| Care minutes calculation | ✓ Automatic daily | ~ Monthly manual | ✗ Not tracked |
| Mobile access | ✓ Mobile-first design | ✗ Desktop only | N/A |
| Setup time | 1 day | 3–6 months | N/A |
| Lock-in contract | None | 12–36 months | N/A |
Pay based on your facility size, not headcount. Unlimited workers on every plan. All prices exclude GST.
No lock-in — cancel anytime
Billed A$2,988/year + GST
Save A$600/year vs monthly
All prices exclude GST (10%). GST added at checkout. Compare this to legacy systems charging $500–$2,000+/month with setup fees and lock-in contracts.
Single-site operators moving off paper. You need something affordable that your workers will actually use. No 6-month implementation project.
You've outgrown basic tools but don't need enterprise bloat. Full ADL charting, AN-ACC tracking, SIRS compliance, and care minutes — without the enterprise price tag.
Your current system is 15 years old, desktop-only, and workers hate it. KareShift is modern, mobile-first, and designed for people who actually deliver care.
Your subscription is based on total bed count (sum of all room bed counts in your facility). The base plan includes up to 30 beds. Above 30, you pay A$7/bed/month + GST (annual) or A$9/bed/month + GST (monthly). Workers are unlimited on all plans — no per-user fees, ever.
Full access to every feature with no limits. No credit card needed to start. At the end of 90 days, choose monthly or annual billing. If you don't subscribe, your data is preserved for 30 days in case you change your mind.
KareShift is built to support compliance with the Aged Care Quality Standards, SIRS obligations, and the Aged Care Act 2024. The platform provides the tools — SIRS deadline tracking, evidence repositories, worker screening management, and care minutes calculation — to help your facility demonstrate compliance. As with any software tool, the platform assists your compliance efforts but does not replace independent verification by your quality team.
Most facilities are operational within a day. Create your facility and rooms (15 min), add residents (depends on count — batch import available), invite workers (they self-onboard), and you're live. No consultants, no training programs, no "go-live" project.
Yes. The ADL charting interface is designed mobile-first — workers tap to mark tasks, add notes, and record observations from their phone during their shift. No app download needed — it works in the browser. Managers use desktop for facility-level views.
All ADL charts, clinical observations, incident records, handovers, and restrictive practice events are retained for a minimum of 7 years. Records are immutable — corrections create amendment records linked to the original, preserving the full audit trail. Your data is always audit-ready.
Yes. KareShift supports both NDIS and Aged Care as separate verticals. If you operate in both sectors, create one organisation for NDIS and another for Aged Care — each gets the right modules, terminology, and pricing for their sector. Same login, separate workspaces.
All data is stored in AWS Sydney (ap-southeast-2), encrypted at rest and in transit. We follow Australian Privacy Principles. Your data never leaves Australia.
Join aged care providers replacing paper charts and legacy systems with KareShift. Start your free 90-day trial today — no credit card, no lock-in, no risk.
Start Free Trial — 90 Days FreeSubmit feedback directly inside the app — no email needed. Feature requests go straight into our roadmap.